Job description
Experienced HR Generalist and Benefits Administrator in the Tampa Bay Area for a Temporary Remote Position
Temporary position term is May 2023 – Septemeber 2023!
Is a position you will LOVE on your list this Spring? Well look no further!
We are seeking an enthusiastic HR Generalist to join our innovative and engaging HR Team at HealthAxis Group, LLC. We are a software development company established in 1965, providing technology and BPO solutions to the healthcare industry throughout the United States.
We are a 100% Remote workforce of passionate, technology driven team members nationwide! Our headquarters is in Tampa, FL.
Administratively supports the employees of HealthAxis. This includes daily process-related responsibilities in support of transactions in various areas, such as employment, benefits, worker’s compensation, employee development, separation, maintaining the organization’s HRIS (Paycor) and benefit vendor applications and modules, as well as training coordination, and new employee onboarding. Will assist the Organizational Development team with administrative training tasks.
What you will be doing....
- Data entry into Paycor to include new hires, terminations, and employee changes.
- Maintains and updates employee benefit plans – to include audit reporting
- Ensure consistency in form, policies, and practices.
- Prepares and distributes HR internal communications.
- Maintain appropriate level of current knowledge related to employment process, benefits, and other related items, to direct inquiries appropriately.
- Adhere to the Code of Conduct, HealthAxis Core Values and ensure Customer Service delivery.
- Report pertinent information and assist with tasks to support department operations.
- Perform other HR projects as assigned.
- Assists with the OD Manager with training coordination and PowerPoint presentations.
Your duties and responsibilities...
- Crosstrain with HR Generalist
- Document procedures for all HR and Benefit-related tasks.
- Assist in administering reminders for past-due LMS courses, quarterly assessments, and other deadline- oriented tasks.
- Assist Managers and HR team with revisions and updates to job descriptions, forms, benefit materials, and policies, as needed.
- Assist in follow-up with new hires for outstanding documents, such as I9, benefit enrollment, and signed attestations.
- Assist with Welfare Plan Compliance and distribution of SBCs and SPDs to enrollees.
- Assist with completing updates to HRIS, SharePoint Employee Portal, and Teams.
- Post applicable W Comp, State and Federal Mandatory Posters and keep them up to date.
- Assist with sourcing of candidates for open job requisitions, completion of professional reference checking and updates to ATS.
- Provide basic troubleshooting for HRIS users.
- Develop, prepare, generate, and analyze ongoing and ad-hoc special reports pertaining to employee personnel information and data, including issues such as benefits costs, staffing levels/deployment, turnover, absenteeism, recruitment, applicant tracking, EEO, compensation, promotions, etc.
- Complete Verifications of Employment.
- Communicate touch points at 30 & 90 days of employment.
- Assist with communicating rejection letters to candidates.
- Assist with collecting compensation benchmarking to ensure market competitiveness.
- Assist in auditing employee virtual files for accuracy.
- Assist in collecting content for employee newsletter.
- Assist in distribution of new employee welcome kits/swag.
- Assist in collecting requested documents for SOC-II compliance.
- Assist with campaign for Top Workplace Awards.
- Assist in obtaining testimonials for website and building social media presence.
- Assist with driving the HealthAxis culture through values and customer service standards.
- Develops and maintains positive relationships through effective and timely communication.
- A minimum of a high school diploma or equivalent. Specific course work related to Human Resource and payroll a strong plus.
- Excellent oral and written communication skills.
- Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
- Thorough understanding of supporting a remote or virtual workforce.
- Demonstrated working knowledge of HRIS systems required.
- Two+ years of professional human resource experience.
- Demonstrated experience commensurate with coordination of smooth and effective daily operations.
- Ability to adapt to quickly changing situations.
- Proficiency with Microsoft Office. Advanced Excel and PowerPoint skills.
- Experience with Paycor, Teams, DocuSign, and SharePoint a plus.
- Strong organizational and prioritizing skills required – must have a proven system of managing multiple
- priorities, requiring minimal guidance and direction once trained.
- Drive and initiative – must be innately curious, a desire to learn, be a sponge, try new things, investigate and
- presenting a solution, rather than coming with a problem and expecting you to solve.
- General HR knowledge and experience.
- Prior decision-making authority relating to matters of significance.
- Ability to keep information confidential.
- SHRM-CP or PHR certification a plus.
- Ability to demonstrate enthusiasm and passion for HealthAxis products and services.
- Demonstrated ability to remain abreast on human resources trends and best practices.
Preferred, but not required...
- Prior experience managing benefits – understanding of medical, dental and vision plans, including deductibles and coinsurance. Knowledge of life and disability.
- Knowledge of leaves and disability – handling the process including ADA & FMLA dialogue, forms and documentation required, submission and tracking of disability and W/C claims, etc.
- Creative employee engagement – event planning and preparing, creative & engaging communication campaigns
- Compliance reporting, including but not limited to EEO-1, HIPAA, & SOC2
Physical demands and working conditions...
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to frequently remain in a stationary position.
- Ability to frequently communicate and exchange accurate information.
- Ability to constantly operate equipment such as telephone, computers, etc.
- Ability to move equipment more than 5 lbs.
Review and comply with all relevant Company policies and procedures, local, state, and Federal laws, and regulations. Ensure that employees understand and comply with all-relevant Company policies and procedures, and local, state, and Federal laws and regulations, and establish effective internal systems and controls to promote such compliance.
The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
HealthAxis Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law.
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