Job description

Do you want to shape the future of public service in the legal field? Then this opportunity is for you!

We are seeking a well-organized, detail-oriented professional who likes the challenge of variety, and possess excellent time management skills to join our team in West County (Belle Glade and Midwestern Services Complex), also known as Florida’s agricultural heartland, as a Supervisor.

The Clerk's office has demanding timelines and we need an experienced individual who has a strong sense of urgency and commitment to public service, is comfortable working in a fast-paced environment, is passionate about providing outstanding customer service and desires a challenging and rewarding career.

This position is responsible for assisting the West County Manager with the overall coordination and continuous improvement of all departmental areas at both the Belle Glade and Midwestern locations. In addition, this position is also responsible for providing training, direction and guidance in practical processes and procedures of the work under direction of the Manager. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and ability to readily adapt to fast-changing priorities, and a strong work ethic.

Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

Examples of Duties

• Prepares and/or updates processes and procedures for unit tasks as well as various general operating procedures records files lists and other unit documentation
• Prioritizes coordinates assigns and monitors staff clerical support duties in order to learn; provides formal and practical training and guidance to staff in unit processes and procedures
• Under the guidance of the Manager assists with personnel management functions i.e. performance evaluations selection recommending hire/transfer/promotion/discipline
• Performs initial review of work flow and productivity of staff under charge; provides reports regarding adherence to established goals and objectives; provides recommendations concerning new or enhanced procedures as appropriate
• Oversees maintenance of an effective and efficient recordkeeping and file maintenance system; provides reports regarding adherence to established electronic and hard copy file maintenance methods and standards
• Participates in all aspects of work under charge to support and ensure effective and efficient production of the work unit
• Monitors cash handling within the department; performs initial balancing of staff’s cash drawers; provides verification of departmental deposit and/or prepares departmental deposit following organization’s cash handling procedures
• Under direction performs complex and/specialized functions of the unit; responds to difficult or unusual circumstances requiring specialized attention or supervisory intervention
• Prepares agendas for conducting staff meetings; assists in distributing administrative orders memoranda amendments and policy and procedural updates accordingly
• Prepares and processes various weekly monthly and annual reports applicable to work unit operations
• Conducts initial tracking of time and attendance vacation tardiness paid time off and leaves of absence; monitors such for unit scheduling and evaluation purposes
• Reviews records reports logs forms statistics invoices and other work processed to ensure accuracy completeness and compliance with applicable regulatory standards
• Adheres to systems of audit controls and systems for reviewing tasks procedures unit efficiency and effectiveness and staff training and development
• Develops implements and facilitates effective cross-training mechanisms as applicable to the needs of the work unit; assists with training and/or cross-training for the unit
• Processes various invoices payments and refund requests as applicable to assigned department
• Coordinates departmental documentation and paperwork flow transfer and distribution as applicable to the assigned work unit
• If required to perform marriage license and ceremony duties: processes marriage licenses; generates and issues licenses; performs marriage ceremonies for all customers; cashiers related fees; records licenses into the Official Records
• Performs special research or projects as directed by management
• Complies with all personnel policies and procedures

Typical Qualifications

• Bachelor's degree in Business Administration, Public Administration Management or related field;
• Three (3) years of recent and relevant experience with demonstrated knowledge of effective leadership and supervisory principles and practices
• An equivalent combination of education training and experience will meet the minimum qualifications

Job Type: Full-time

Pay: $59,028.00 - $76,153.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Shift:

• Day shift

Weekly day range:

• Monday to Friday

Work Location: One location

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