Job description

Overview:Must be a US Citizen w/Active TS/SCI
W2 with full benefits - 2 year contract position with potential for extension or conversion
COVID19: Must be fully vaccinated and provide valid proof of a completed COVID19 vaccination prior to starting work, absent an approved accommodation for religious or medical reasons.
Customer and contract specific training will be required and provided.
Location - JPL/NASA, Pasadena, CA (Onsite)
Offer contingent on ability to successfully pass a background check and drug screen
LCAT - Staff Assistant IV

The US base salary range for this full-time position is $31-59/hr + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Responsibilities:We are looking for a new Staff Assistant for a Program Manager and Deputy Program Manager. This position is part of the Business Administration Team for 7600 within the National Security Program Office (NSPO). This office is responsible for all classified work and facilities at JPL.

The selected candidate must have an active Top Secret (TS) clearance based upon Single Scope Background Investigation (SSBI) within a 5 year scope and must be approved for Sensitive Compartmented Information (SCI) accesses.

Responsibilities Include but are not limited to:

• Manage classified and unclassified calendars for the Program Manager/Deputy which entails proactively evaluating management commitments and coordinating the proper adjustments to help them meet those commitments
• Answering classified and unclassified telephones
• Compose, edit and organize a wide range of correspondence and presentation materials
• Process travel authorizations and expense reports
• Maintain the Program organization chart
• Coordinate VIP visits and presentations
• Escort uncleared technicians
• Ensure conflict-free conference room schedules
• Ownership of facility functions and appearance

Qualifications:Required Skills:

• Typically requires a High School diploma with a minimum of 10 years of related experience; Associates degree with a minimum of 6 years of related experience; or Bachelor’s degree with a minimum of 3 years of related experience; related required training
• Extensive expertise in the secretarial profession with strong organizational, interpersonal and digital literacy
• Experience as a staff assistant to high-level managers
• Ability to get along with all levels of personnel
• Provide excellent customer service
• Excels at communicating
• Understanding of general, detailed, and specialized job aspects and work techniques related to office operations
• Advanced understanding of computer-based office applications and tools (e.g. MS Office Suite of Applications including Outlook, Adobe Acrobat, JPL Wiki, SLACK, SharePoint) and web navigation
• Proven track record of evaluating situations and applying good judgment in resolving unique problems
• Significant experience maintaining multiple, dynamic calendars and scheduling meetings for high-level management staff and conference rooms
• Reliable, organized and detail oriented, with the ability to adapt as work requirements and priorities change
• Demonstrated ability to work successfully under pressure on multiple tasks, meet time commitments and deliver high-quality work products
• Motivated self-starter who takes initiative to perform activities under minimal direction and deliver timely results
• Excellent typing, spelling, grammar, written and verbal communication skills

Job Type: Full-time

Pay: $31.00 - $59.00 per hour

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