Description

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

We're looking for a Secretary Senior to join our team to provide administrative support, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

The Opportunity:
This position performs a wide variety of complex secretarial duties for the Licensing Division staff and supervisors. This position performs detailed secretarial duties with minimum supervision, such as independently planning, organizing, and prioritizing work to meet internal and external deadlines. This position maintains filing systems, databases, and tracking logs and processes/monitors public disclosure requests. Additionally, this position answers the main telephone and acts as a receptionist to the clients and community members who enter the office.

Some of what you will do:

• Schedule meetings, prioritize assigned correspondence, and types reports.
• Process all incoming applications for all Child Care Centers, School Age Programs, and Family Child Care Homes.
• Input application information into FamLink/WA Compass and create/update the licensing file.
• Answer questions from potential applicants/providers.
• Initiate and complete all cyclical work for Child Care Centers, School Age Programs, and Family Child Care Homes.
• Notify providers of declarations and licensing fees due.
• Receive, record, process, and transmit licensing fees to the State Office of Financial Management (OFM) for Family Child Care Homes, Child Care Centers, and School Age Programs.
• Send receipts for fee payments to providers.
• Update fee payment information in FamLink/WA Compass.
• Complete the Provider File Action Request.
• Notify Child Care Aware, SSPS staff of any home, center, or school age program closures or change in provider status.
• Create and maintain licensing information for all licensed Family Child Care Homes, Child Care Centers, and School Age Programs in FamLink/WA Compass.
• Office Support and reception.
• Manage office motor pool.

What we are looking for:
High School graduation or GED AND two years of office experience performing duties that required keyboarding or typing typically at a net speed of 50 words per minute or faster.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previously demonstrated experience working independently and prioritizing work duties.
• Previously demonstrated intermediate/advanced level of computer literacy in Microsoft Office.
• Previously demonstrated ability to learn and effectively use other software or database programs.
• Previously demonstrated experience communicating verbally and in writing with customers, community partners, staff, and the public.
• Previously demonstrated experience working in a high-stress environment.
• Demonstrate strong organizational and time management skills.

How do I apply?
Complete your applicant profile and attach the following documents:

• Letter of interest
• Current resume

Supplemental Information:

**Per Governor Inslee's Directive 22-13.1 (Download PDF reader) state employees must be fully vaccinated against COVID-19. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation**

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

Prior to a new hire, a background check including criminal history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is covered by a Collective Bargaining Agreement.

DCYF is an equal opportunity employer and supports equity, diversity, inclusion and respect.

To take advantage of Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. Please black out your social security number prior to attaching.

This recruitment may be used to fill multiple vacancies.

Need accommodation throughout the application/interview process? Unable to apply on-line? Contact the Recruitment team at dcyf.jobs@dcyf.wa.gov or (360)688-3529 or the Telecommunications Device for the Deaf at 800-833-6388

Experiencing technical difficulties creating, accessing or completing your application? Call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

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