Description

We have multiple vacancies! Apply today.

King County Premium: The salary listed above does not include the additional 5% premium granted to all King County employees.

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

We're looking for a Secretary Senior to join our team to provide administrative support, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

The Opportunity:
We are searching for a dynamic Secretary Senior to join our King Southeast team in Kent. In this role, you will greet visitors, answer questions, and provide information regarding DCYF programs to the public. Our ideal candidate will plan independently, organize and prioritize work to ensure office goals are met. If you enjoy working in an office environment and being a part of an organization that makes a difference in the lives of children and families, we encourage you to apply and see what DCYF is all about!

Some of what you will get to do:

• Serve as the office point of contact for clients, co-workers, and community members.
• Answer multi-line phone system, assist customers and resolve problems.
• Respond to inquiries regarding DCYF policies, procedures, and services.
• Perform complex secretarial duties, maintain computer database files and record-keeping systems.
• Request records such as birth certificates, process and distribute mail and court documents/reports.
• Order supplies and equipment and monitor inventory control.
• Arrange for facility and equipment maintenance and repair contracts and services.
• Schedule meetings, reserve conference rooms, make travel arrangements for staff, and vehicle reservations.
• Assist Social Service Specialists with various requests and process referrals/vouchers.
• Monitor State vehicles; transport state vehicles for repairs and/or routine maintenance when needed, and schedule repairs.
• Attend staff meetings and trainings.

What we are looking for (Required Qualifications):
High school diploma (or GED) and two years of increasingly responsible office experience requiring keyboarding or typing.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Experience operating a computer, keyboarding, and utilizing Microsoft Office products.
• Experience drafting, editing, and sending electronic correspondence.
• Experience researching and navigating internet browsers.
• Experience editing, proofreading, and drafting memos and other forms of written documents.
• Experience prioritizing multiple assignments in an office environment.
• Ability to effectively communicate with management, peers, clients, and the public.
• Ability to work effectively in a diverse and fast-paced environment.
• Ability to process high levels of customer service skills.
• Ability to operate vehicles for maintenance/repair transport.
• Ability to handle inquiries and complaints promptly and professionally.
• Ability to maintain confidentiality in all aspects of the job.

How do I apply?
Complete your applicant profile in full detail and attach the following documents:

• Current Resume- which includes education and experience.

Supplemental Information:
**Per Governor Inslee's Directive 22-13.1 (Download PDF reader) state employees must be fully vaccinated against COVID-19. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation**

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position is covered by a collective bargaining agreement.

This recruitment may be used to fill multiple vacancies.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

DCYF is an equal-opportunity employer and supports equity, diversity, inclusion, and respect.

Need accommodation throughout the application/interview process? Unable to apply online? Contact the Recruitment team at dcyf.jobs@dcyf.wa.gov or (360) 870-3221 or the Telecommunications Device for the Deaf at 800-833-6388.

Experiencing technical difficulties creating, accessing, or completing your application? Call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

To take advantage of the Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. Please black out your social security number prior to attaching it.

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