Job description
The Office of Admissions is seeking a Reginal Admissions Advisor. This is a full-time (1.0
FTE
), 12-month, professional faculty position.
THIS POSITION IS REQUIRED TO BE BASED OUT OF THE INDIVIDUAL’S HOME WHO MUST RESIDE IN THE DENVER / BOULDER METRO AREA ( ADAMS , ARAPAHOE , BOULDER , BROOMFIELD , DENVER , JEFFERSON COUNTIES ) AND WITHIN SPECIFIED BOUNDARIES AND CITY LIMITS AS REQUIRED AND APPROVED BY THE ASSOCIATE DIRECTOR OF RECRUITMENT
THIS POSITION IS REQUIRED TO BE BASED OUT OF THE INDIVIDUAL’S HOME WHO MUST RESIDE IN THE DENVER / BOULDER METRO AREA ( ADAMS , ARAPAHOE , BOULDER , BROOMFIELD , DENVER , JEFFERSON COUNTIES ) AND WITHIN SPECIFIED BOUNDARIES AND CITY LIMITS AS REQUIRED AND APPROVED BY THE ASSOCIATE DIRECTOR OF RECRUITMENT
This position is responsible for the planning and execution of undergraduate recruitment in Colorado and additional territories as assigned. The regional admissions advisor is based in an assigned area and will work out of their home to support the undergraduate recruitment plan. This position requires one to work independently out of their home and in high schools and other venues regularly, make decisions, and manage their territory as needed and assigned. Developing plans, maintaining a budget, planning events, communicating with students, families, counselors, colleagues, and their supervisor regularly, and developing and scheduling their recruitment plan will be executed regularly are essential functions for this position. This position will serve prospective high schools and transfer students, families, schools, and community organizations. It will generate tuition revenue and affect enrollment for OSU by recruiting qualified students. Additionally, it will promote academic programs and student services and meet university goals and support the strategic plan. The person must be able and willing to independently travel for extended periods and work during irregular hours extensively, including late nights, early mornings, evenings, and weekends. They must be able and willing to manage frequent travel and fatigue related stress.
The purpose of the Regional Admissions Advisor – Colorado is to:
- Primarily serve potential high school and community college students, and their parents/guardians, schools and college counselors, and community organizations in the respective area in which they are required to reside and encourage enrollment to Oregon State University and OSU-Cascades.
- Support the Associate Director with the undergraduate recruitment plan with events and programs and office management as needed and assigned.
- Generate tuition revenue and affect enrollment for OSU and OSU-Cascades by recruiting qualified students.
- Support academic programs and student services and stay in tune with campus events and activities for promotional purposes.
- Understand that their role is unique as an employee of OSU based off-campus out of their home and that they may need to find unique ways to be a self-advocate and determine ways to navigate the process of assisting students or in getting their job done.
- Develop relationships with key on-campus and off-campus partners.
- Support the university goals and strategic plan.
Summary of Benefits:
https://hr.oregonstate.edu/benefits/prospective-employee
To calculate our
Total Rewards Package use this link:
https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator
Why OSU? Position Duties
30% – Execution of Recruitment Plan:
- Represents OSU and OSU-Cascades/Office of Admissions at college fairs, high school visits, multicultural events, community colleges and other activities as needed and assigned in regional territory and other areas as needed and assigned.
- Develops and maintains relationships with key campus departments and external communities and organizations to best serve all student populations.
- Develops and maintains relationships on behalf of the university with high school and community college personnel, prospective students and their families, cultural and ethnic communities, and other influences.
- Works frequently with OSU units and is trained to promote OSU and OSU-Cascades programs and services in order to attract and enroll successful students to the university.
- Travels back to campus for training and other meetings as needed and assigned.
- Plans and conducts presentations, informational sessions, and discussions on OSU campuses and college enrollment options.
- Supports the strategic plan and goals for a diverse and academically competitive student body through recruitment efforts.
25% – Planning, Development and Management of Recruitment Plan:
- Schedules recruitment and other program related activities from their home and manages and coordinates travel arrangements to assure the effective use of resources.
- Confirms appointments and advertises visitations to students, counselors, and others.
- Stores materials.
- Maintains reports assessing effectiveness of activities and budgetary expenditures.
- Independently plan and coordinates travel.
- Makes budget/expenditure recommendations to the Associate Director of Recruitment.
- Distributes mail and sends out email to advertise visits, communicates with on campus staff to coordinate packing and shipping of materials, and other necessary duties to fulfill obligations to be successful in role.
10% – Counsel and Advise Prospective Students:
- Meet with and field questions from prospective students and their families to advise/counsel them on the admissions application process and status, requirements, deadlines, and OSU/OSU-Cascades programs.
- Make appropriate referrals to campus academic units, student programs and campus life opportunities.
- Execute presentations at high schools or community colleges on admissions application process, college essays, college resume, etc.
- Writes notes and messages to follow up with students.
- Requires up to date knowledge of current OSU and OSU-Cascades policies, procedures, and personnel for referral.
- Promote and refer students to all OSU campuses as appropriate.
10% – Major Event Support and Assistance:
- Attend and assist with the planning of events and activities on behalf of the Office of Admissions and Oregon State University/OSU-Cascades as needed and assigned.
- Provide event coverage for key yield and reception programs (i.e., Destination Beaver Nation, Explore) and plan and host training sessions for volunteers.
- Advise and provide feedback on programs for locations and date selections.
- Develop surveys and assess effectiveness on programs and events.
- Create reports for programs.
- Partner with Marketing and Alumni Association to increase effective exposure and methods for recruitment.
- Aid with START programming in territory.
10% – Holistic Admissions Review
- Reviews admissions applications as part of holistic admissions process and makes admissions recommendations.
10% – Exposure and Development of University Relationships within Assigned Region:
- Participates in networking and recruitment activities with admission-related networks such as RMACAC.
- Regularly attends parent nights and workshops as needed and assigned.
- Continuously builds relationships with counselors, participates in professional conferences, networks with key players and assists in branding and increasing exposure for the University in the state.
- Advises campus on specific territory trends that may affect enrollment goals.
5% – Other Duties as Assigned:
- Other duties as assigned include but are not limited to:
- Assist with publications and website updates help with managing social media efforts work with volunteers assist website updates.
- Help with managing social media efforts, work with volunteers.
- Assist with training sessions and meetings.
- Provide support for the Associate Director of Recruitment and Assistant Director of Non-Resident Recruitment on special projects.
- Conduct research on state and national enrollment trends.
- This position will staff recruitment programs on and off campus, pull data and track effectiveness of programs, performs daily office functions, file paperwork, work remotely and communicate with OSU offices, plan, and coordinate programs, serve on search committees, and participate in professional development activities.
- Manage home office duties which include storing and tracking inventory of recruitment materials, responsible for issued equipment (ex. laptop, cell phone, iPad, printer) and frequent trips to postage services to ship contact cards, reimbursements, etc.
- Communicate regularly with regional counterparts.
- This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year.
- Bachelor’s Degree from a regionally accredited not-for-profit college or university in discipline of choice.
- 2 years or more of professional work experience in undergraduate admissions at a regionally accredited 4-year not-for-profit college or university. Student, part-time, graduate student, or for-profit work experience does not qualify.
- Demonstrable experience in professional roles that involve extensive public speaking to diverse audiences and extensive public contact.
- Candidate must have technological experience with proficiency in Microsoft Office applications including Word, Excel, Outlook, and Power Point.
- Experience developing and organizing large programs and large events from start to finish.
- Must be able and willing to both travel for extended periods and work irregular hours extensively, including late nights, early mornings, evenings, and weekends, for a minimum of seventeen weeks per year.
- Demonstrable experience in creating and conducting presentations.
- Excellent verbal, oral and written communications skills.
- Demonstrable commitment to promoting and enhancing diversity.
- Must be able to lift 50 pounds.
- Must be able to drive and travel in all weather conditions.
- Must be able to fly on a commercial aircraft.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Preferred (Special) Qualifications
- Progressively responsible and varied undergraduate admissions work experience at a large-sized and regionally accredited 4-year not-for-profit college or university strongly preferred.
- Involvement in NACAC, HACAC, PNACAC, WACAC, RMACAC and/or other ACAC organizations or regional admissions network strongly preferred.
- Knowledge and understanding of Colorado demographics, territory management, and public and private high schools.
- Experience and familiarity with utilizing social media applications, databases, and other student recruitment tools.
- Previous experience using a CRM (Slate preferred).
- Progress towards or completion of a Master’s degree in College Student Services Administration, Higher Education, Business/Marketing, or closely related field.
- Experience working with diverse populations.
The position will work from home within a residence located in the Denver/Boulder Metropolitan area (a residence within Adams, Arapahoe, Broomfield, Boulder, Denver or Jefferson County Colorado is preferred) AND requires:
- Frequent night and weekend work.
- Frequent travel via car and plane.
- Constant work in high schools, community colleges and event locations.
- Flexibility and ability to be productive in various locations a must.
- This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year.
Posting Detail Information
Posting Number
P06698UF
Number of Vacancies
1
Anticipated Appointment Begin Date
06/20/2023
Anticipated Appointment End Date
Posting Date
04/11/2023
Full Consideration Date
04/25/2023
Closing Date
05/14/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by April 25, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Heather Wofford at Heather.Wofford@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
- Starting salary within the salary range will be commensurate with skills, education, and experience.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.
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