Job description

Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary (basic description)

The receptionist position includes all functions related to receiving calls, greeting clients and vendors, receiving deliveries and faxes, and directing them to the appropriate individual(s) within the firm according to established policies and procedures. Maintains contact with all office personnel. Observes confidentiality of client and firm matters. Represents first line in office security. Must have a “can-do” positive attitude; be detailed-oriented, flexible and have a concern for the appearance, and operation of the office and support the success of the attorneys.

Essential Functions

• Welcome clients, vendors and visitors to the office in a professional manner and notify the appropriate parties of their arrival; maintains visitor log as requested.
• Opens the office every weekday.
• Answers all in-coming calls to the main phone line and directs calls appropriately.
• “Proficiency in Office Suite, including Outlook, Word, Excel, and PowerPoint, Proofreading and strong written communication skills preferred.
• Schedules conference rooms and visiting offices in coordination with administrative staff.
• Arranges ground transportation for attorneys and/or clients as requested.
• Arranges catering and individual meal orders for meetings as requested and sets up conference rooms for meetings in coordination with administrative staff.
• Assists with other projects as requested (i.e., mailings, labels, typing, entering attorney time).
• Prepares check requests and other reimbursement forms as requested, including AP processing.
• Coordinates with building management, engineering personnel, and security.
• Assists with overall office appearance.
• Backs up Office Administrator, Office Managing Principal and Office Services as needed.
• Assists with special projects.
• Performs errands and other duties as needed.

Qualifications/Skills Required

• Between one and three years as a receptionist in a law firm or client-service organization.
• Ideal candidate must be a pleasant, professional and tactful individual with ability to operate a multiple-line telephone console and greet clients, vendors and visitors.
• The ideal candidate will have excellent written and oral communication skills, as well as the ability to multitask and prioritize.
• Ability to work independently with little supervision.
• Organized, with attention to detail and excellent follow-up skills.
• Excellent written and oral communications skills with a willingness to learn and take on responsibility.
• Punctual with excellent attendance.
• Must have a courteous, “can-do” attitude and be reliable and professional; must possess excellent teamwork skills.
• Knowledge of Microsoft Outlook, Word, basic Excel required.

Educational Requirements

College degree preferred.

For New York City, the expected salary range for this position is between $20/hour and $35/hour. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.​​​​​

Job Type: Full-time

Pay: $20.00 - $35.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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