Job description

Receptionist/Office Assistant

Established in 1994, Utopia Management has been serving communities throughout the West with unparalleled skill and diligence. We are looking for a Receptionist to assist our management team and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for prospective and current tenants, vendors, and clients. This position is Monday through Friday, 8:30am to 5:30pm.

This is an entry level position that provides a solid foundation for advancement in the company.

Requirements - Property Management Receptionist

• Reliable transportation, Drivers License & Insurance is required as this role does require field work. Must be comfortable driving your own vehicle for long periods of time if needed
• High School Diploma or equivalent
• Previous Customer Service experience is highly preferred
• Front desk or phone operator experience
• Schedule is 40 hours/week, but must be flexible related to emergent issues or client schedules and adjust schedule accordingly during busy season

Skills needed to be a successful Utopia Associate:

• Be a self managed individual
• Be able to deal with high volume calls, irritated callers, and general inquiries in a timely and effective manner
• Have a professional demeanor / appearance, positive attitude and an aptitude for good customer service
• Excellent written and verbal communication skills as well as computer literacy
• Excellent organizational, multitasking and time management skills are essential for this position
• Ability to be resourceful and proactive when issues arise
• Ability to be prompt and on time every day

Responsibilities - Property Management Receptionist

• Answer and screen incoming phone calls and front desk coverage-Route phone calls accurately and quickly
• Conduct and coordinate key exchanges with vendors, tenants, and clients
• Take supply inventory and process orders as instructed
• Traveling to different appointments with prospective and current tenants, clients and vendors as needed or instructed
• General house keeping of all office common areas
• Perform other administrative duties such as filing, photocopying, scanning and faxing

Compensation: $17 an hour, Full-time plus mileage reimbursement and cell phone allowance.

***MUST BE ABLE TO INTERVIEW VIA ZOOM CALL***

Job Type: Full-time

Pay: $17.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: Multiple Locations

Job Type: Full-time

Pay: $17.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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