Job description
Position Description
Under the direct supervision of the Group Manager, the Administrative Assistant will provide administrative and technical support including but not limited to answering telephones, maintaining calendars, scheduling meetings, maintaining expenditure and other records, typing, filing, copying, handling mail and deliveries.
Duties and Responsibilities:
-
Provides administrative support to the Division Director and Managers.
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Provides general administrative and clerical duties such as filing, typing, copying, binding, scanning, etc.
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Maintains division databases, including an electronic and hard copy filing system as assigned
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Conducts research, assembles, and analyzes data, and prepares reports and documents.
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Participates in the development and implementation of department and division policies and procedures
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Records, transcribes, and distributes meeting minutes.
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Coordinates project-based work
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Coordinate with other divisions within Harris County Engineering Department, Precincts, and local agencies
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Performs other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education:
-
High School diploma or G.E.D. equivalent is required
Experience:
-
Two (2) years’ experience as an administrative support or clerical work
Knowledge, Skills, and Abilities:
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Working knowledge of computers and proficiency in the use of Microsoft Office and Adobe Acrobat
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Strong written and verbal skills to communicate effectively with the various governmental agencies and the public
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Strong organizational skills in maintaining records and files
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Ability to operate basic office equipment, prepare written business correspondence, multitask, and be detail oriented
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Ability to learn newly implemented software with proficiency and adapt to procedure changes with ease
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Ability to effectively prioritize daily tasks and be able to work on multiple tasks within timeline constraints as required
Licensure:
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A valid Texas driver's license, a good driving record, and the ability to drive a county vehicle.
NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Education:
-
Some relevant college or courses is preferred
Experience:
-
Five years of administrative assistance experience.
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One year experience as a technical administrative assistant in an architectural and/or engineering firm.
Knowledge, Skills, and Abilities:
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Ability to work independently with limited supervision
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Ability to exercise flexibility in accommodating shifting priorities, demands and schedules
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Working knowledge of Harris County government and procedures
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Knowledge of eBuilder project management software
General Information
Position Type and Typical Hours of Work:
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Monday - Friday
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Subject to Early Mornings, Evenings, Weekends & Holidays
Location:
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1111 Fannin St, Houston, TX 77002
Salary:
-
Commensurate with experience.
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Based on 26 Pay Periods
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered
only
to employees in
regular
(full-time)
positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
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