Job Description

Planning and Logistics Associate

Location: Brevard County, Florida

Experience: 3+ years, Type: Full-time Exempt

Reports to: Director, Manufacturing and Supply Chain

Direct Reports: No

Vaxxinity, Inc. is a U.S.-based, clinical stage biotechnology company, that aims to democratize health by bringing the efficiency of vaccines to chronic diseases. Vaxxinity has a proprietary technology platform that has enabled the innovation of synthetic peptide vaccines designed to treat and prevent chronic diseases, including Alzheimer’s, Parkinson’s, migraines, and hypercholesterolemia, as well as infectious diseases, including COVID-19. Vaxxinity has designed its pipeline to achieve a historic global impact on human health. With its headquarters on the Space Coast of Florida, Vaxxinity also has offices in New York City.

Why Florida? Because Brevard County is one of the best places to live in the entire country:

• #2 Fastest Growing Tech Sector in the US- Bureau of Labor Statistics
• #18 Best Place to Live in the US- US News & World Report
• #5 Best Performing City- the Milken Institute, 2021
• Top 10 Best Cities for STEM Jobs- Forbes.com
  
• Viera Voice Viera leaps into the Top 10 of the Top 50 Master-Planned Communities across the country
  

You will collaborate with a group of inspiring colleagues who are working on disruptive projects, solving big problems, and having a huge impact on the world. Be science driven; communicate clearly, openly, and respectfully; unite in teams and collaborations; learn and help others learn; act with integrity and get sh*t done. Expect to grow, expect to be challenged, and expect the unexpected as we embark on this journey of democratizing health for all the world’s citizens.

Role

We are searching for a polished, smart, passionate, caring, self-motivated Planning and Logistics Associate. The ideal candidate brings wisdom, enthusiasm, integrity, focus and perspective to support the manufacture and distribution of all Vaxxinity products at our External Partners (EP). The Planning and Logistics Associate will perform activities required to provide leadership and support in the planning, development, and execution of clinical and commercial supply chain activities. This position supports Vaxxinity’s global supply network, accountable for meeting customer demand at our EPs through excellence in compliance, supply, continuous improvement, and cost. The position requires a strong collaborator to interact with clinical trial managers, therapeutic area project managers, medical monitors, and staff from Quality, Clinical Operations, Regulatory Affairs, and Operations (CMC, external manufacturing, etc.). The position is responsible for driving cross-functional deliverables and managing activities of supply partners and functions (e.g. labeling, packaging and distribution, depots, logistics, etc.). The Planning and Logistics Associate is also committed to drive ongoing process improvement initiatives. The position requires flexibility, teamwork, attention to detail, and rapid response to issues as they arise.

T he incredibly diverse role has an opportunity to shape Vaxxinity’s future. The ideal candidate will possess an infectious, “can do” attitude, a willingness to experiment and continuously improve, and the courage to speak up on behalf of their teammates and patients.

Responsibilities (duties are not limited to the below and may evolve over time depending on business needs and individual expertise)

• Interface with a diverse team across Clinical Operations, Quality, Regulatory Affairs, R&D, Supply Chain, and EPs to drive external manufacturing activities
• Monitor production and shipping schedules and support routine forecasting to for CMOs and freight forwarders based on overall Supply Chain strategy
• Perform maintenance ERP/MRP transactions and generate supplier specific POs in compliance with supplier contracts

• Understand and translate clinical study protocol requirements into demand for investigational product (IP) within a clinical study

• Monitor status of open orders with internal and external stakeholders to ensure on time delivery and escalate any potential issues as needed in order to facilitate quick resolution
• Maintain inventory files and retrieve external reports to supplement them
• Maintain three-way matching system to verify routine invoicing and supplement periodic Audit Requests
• Schedule and monitor domestic and international transfer of clinical and commercial supplies and generate required shipping documentation
• Assist with drafting and executing shipment protocols and support Quality organization with Root Cause Analysis/Corrective Actions for any shipping related deviations/investigations
• Provide support for all supply chain functions and other duties as assigned
  

Education / Experience

• 3+ years of relevant industry experience in procurement, inventory management and logistics
• Bachelor's degree in a science, engineering, supply chain or related discipline
• Applied knowledge of various manufacturing technologies and ERP/MRP systems
• APICS certification desired
• Demonstrated experience working with cross-functional teams on budgets, SoWs, contracts, and timelines
• Global logistics experience/understanding related to supply chains, import/export requirements, and project management
• Working knowledge of the International Conference on Harmonization (ICH) guidelines, Good Clinical Practice (GCP), the Code of Federal Regulations (CFR), and EMA GMP and GDP Guidelines and a solid understanding of Good Manufacturing Practices (GMP) and the Code of Federal Regulations (CFR)
• Strategic thinking – can leverage experiences to visualize the way forward, identifying opportunities that add value to the work and proactively mitigate risk across the supply chain
• Ability to identify and/or resolve issues/discrepancies with others in a proactive, diplomatic, flexible and constructive manner
• Demonstrated ability to build and maintain good working relationships and communication with all staff, contractors, consultants, and external partners
• The ability to work effectively in small matrix teams in a fast-paced environment with changing priorities and a high level of urgency
• Excellent communication skills, both verbal and written, strong analytical skills, and attention to detail
• Demonstrated ability to develop, coach, and mentor teammates

Knowledge / Skills / Abilities

• MS Office Suite, Google Suite, technology savvy
• Clever, flexible and resourceful - must be able to work independently and know when/how to ask for help
• Ability to stay calm, cool, and focused in stressful times and maintain a professional demeanor

• Highly motivated, a “ roll-up-your sleeves ” attitude to work requirements, able to multi-task and meet rigorous timelines

• Excellent project management and prioritization skills including ability to handle multiple tasks and work in a fast-paced, time-sensitive environment
• Excellent communication skills in a wide array of situational settings from c-level interaction to core team members, imparting both vision and execution focus; deep analytical skill sets with a synthetic mindset
• Proven high level capability to concisely communicate complex and controversial issues and drive to resolution
• Demonstrated capability and passion for developing talent and a culture of innovation, collaboration, and engagement
• A strong team player who supports their team and embraces ownership, accountability, and responsibility for the team’s work
• Ability to influence decision making with or without authority, facilitate groups with diverse perspectives, across geographies, and bring teams to agreement
• Strong interpersonal skills that build productive relationships and influence others across the company

• Ability to give what it takes: demanding hours, with scheduling flexibility, with a start-up attitude of intense dedication
• Humility and the belief you can make the world a better place is highly desired
  

Values

• Be science-driven
• Communicate clearly, openly and respectfully
• Unite in teams and collaborations
• Learn and help others learn
• Act with integrity

• Get sh*t done
  

In compliance with the Equal Pay for Equal Work Act, the salary range for this role is $65k-$85k. This is not a guarantee of compensation or salary , as final offer amount may vary based on factors including but not limited to experience and geographic location. Vaxxinity also offers a variety of benefits including: health and disability insurance, 401(k) match, flexible spending accounts, EAP, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, experience level and location.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department at (321) 777-3000

Vaxxinity is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law. Vaxxinity will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.