Job description
Virginia Highlands Community College is seeking a full-time Payroll Specialist to join our team! Virginia Highlands Community College serves our community by providing quality and affordable education, training, and cultural activities through an array of flexible, diverse programs that enable community members to succeed today and in the future.
The faculty, staff, and stakeholders of Virginia Highlands Community College (VHCC) enjoy the privilege of serving the individuals of the commonwealth who reside in Washington County, western Smyth County, and the city of Bristol, VA. One of 23 institutions in the Virginia Community College System (VCCS), VHCC is a beacon for educational opportunities, in view of Mt. Rogers and Whitetop Mountain at Exit 14 on Interstate 81 in Abingdon, VA. With a robust 54-year heritage, VHCC serves students in the service region through a Workforce Development Division, a Professional and Technical Studies Division, an Arts and Sciences Division, and a Nursing Division. VHCC awards credentials and continuing education courses as well as Associate of Applied Science degrees, Associate of Arts and Sciences degrees, certificates, and career studies certificates.
The successful candidate will be part of a team that is responsible for performing a variety of support tasks associated with payroll operations.
- Provide professional and courteous customer service to all employees
- Independently prepares and assists all payroll functions
- Updates and maintains employee master files and databases from source documents
- Prepares and inputs all payrolls according to VHCC, state, and federal guidelines and laws
- Updates employee fringe benefit and deductions as appropriate
- Reconciles payroll and helps identify and resolve discrepancies
- Answer employee payroll questions
- Prepares and submits accurate payroll reports by deadlines
- Assisting with onboarding of new employees
- Handle direct deposit requests and changes
- Verification of hours worked, leave requests, and pay adjustments
- Provides support for the HR Director’s office
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Strong attention to detail
- Working knowledge of accounting systems
- Demonstrated ability to communicate verbally & in writing, and to adapt to changes in policies, procedures, and priorities proficiently.
- Ability to handle multiple work assignments, prioritize work, and read, explain and apply regulations, standards and procedures.
- Ability to work independently to complete assignments with strict deadlines, but also exhibit a willingness to work with other staff members when needed or requested.
- Experience working with Excel, to include designing & maintaining complex spreadsheets with various formulas, pivot tables, and macros.
- Combination of training and experience indicating possession of the knowledge and abilities to successfully perform job functions.
- Associate or bachelor’s degree with coursework in accounting or business or a related field preferred
- 2 plus years’ experience in payroll
- Knowledge of general payroll practices, including the ability to apply this knowledge.
- Experience performing financial & statistical analysis, to include reconciling and researching variances
- Understanding of Payroll Laws per State and Federal guidelines
Applications will only be accepted online. Submit all attachments with online application.
For first consideration, application materials must be received by 11:59 pm EST on May 24, 2023 for first consideration. Persons with disabilities requiring assistance should contact 276-739-2425.
It is the applicant’s sole responsibility to ensure that all required documentation is received. Incomplete on-line applications or other materials submitted via e-mail, postal mail, fax or in-person will not be considered. The job announcement may be accessed at
Virginia Highlands Community College does not discriminate on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, genetics, veteran status, or disability in its employment opportunities, programs, services, and activities.
We wish to thank all applicants for their interest and effort in applying for this position,
Documents verifying identity and eligibility to work in the United States must be presented upon hire.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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