Description

• This position requires work on-site at the facility:

CCCC is a 480-bed male facility. The facility is located in the Capital Forest 20 miles south of Tumwater. CCCC is co-located with the Department of Natural Resources and is a minimum-security facility. This facility houses minimum security incarcerated individuals and offers treatment, work, and vocational programs to help ready incarcerated individuals to transition back into the community. CCCC is a sustainability prison; some of the many programs include rehabilitation of ailing Western Pond Turtles, raising bees, training service dogs, gardening, and composting. The site includes two living units, a health clinic, education buildings, a gymnasium and support facilities. All incarcerated individuals work at this facility either on an off-site work crew or within the facility grounds.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Duties

The Office Assistant 3 performs a variety of complex clerical projects and assignments such as preparing reports, preparing, reviewing, verifying, and processing fiscal documents, composing correspondence, responding to inquiries, establishing manual or electronic recordkeeping systems, and assisting facility mailroom with maintaining office standards and meeting timelines.

Specific duties include:

• 
  Work at the front reception desk in the Administration Building; meet and greet visitors to the facility and control visitor access to the building.
• Review and log Extended Family Visiting applications; process and schedule dates for visits; interact with family members regarding visits over the phone and email; communicate with incarcerated individuals regarding visits via kiosk, kite, and in person.
• Review incarcerated individual incoming/outgoing emails and approve/deny per safety and security policies/procedures.
• Provide variety of complex clerical duties and assignments to managers to include but not limited to drafting, editing, proof reading communications/reports. Collects, logs, and assigns investigations tied to submitted incident reports.
• Provide clerical support to Incident Command Post during incidents.
• Archival, retention, and destruction of records and coordination of process.
• Support mailroom activities.

Note: Material viewed/screened by this position may contain explicit content that may be sensitive/offensive to many.

Qualifications

REQUIRED QUALFICATIONS:

High school graduation or equivalent education.

AND

Ability to work competently in Microsoft Word and Excel, and to learn job specific DOC programs needed to perform work assignments.

DESIRED QUALIFICATIONS:

Two years' clerical experience.

Database experience, typing, filing, verbal and writing skills.

Knowledge of computers and Microsoft Office programs.

Supplemental Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

COVID 19 Vaccination Requirement
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

IMPORTANT NOTES:

• 
  Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email (recruiteremail@doc1.wa.gov) or call us at (recruiter phone). For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.