Job description

Job Summary:

The Operations Administrator is responsible for a variety of activities in the office ranging from invoicing/billing jobs to basic bookkeeping. The Operations Administrator is responsible for monitoring revenue, keeping track of money owed by customers, preparing invoices, and updating records.

Job Responsibilities (Including, but not limited to):

· Develop, maintain, and monitor all billing procedures per specific funding source

· Collect all information needed to calculate bills receivable (order amounts, discount rates, etc.)

· Follow up on all receivable approvals (billing invoice)

· Distribution of awarded jobs to managers

· Assist in office management, organization procedures, data entry of new jobs, photos, and reports

· Monitor job progress and send reminders for payments and contact customers when assigned

· Report on activity to upper management

· Oversee and streamline billing and collections processes

· Undertake basic bookkeeping tasks, issue invoices, statements, etc.

· Month-end closing of the billing group information

· Special program/billing planning and implementation

· Perform problem escalation and customer service

· Sort and distribute incoming email and prepare outgoing emails

· Type, format, or edit routine memos or other reports

· Copy, file and update paper and electronic documents

· Collect information and perform data entry

· Prepare and process bills and other office documents

· Assist with researching and resolving routine administrative and staff functional support as needed

· Assist with reception area and phones while performing other job duties simultaneously

· Assist project managers with project setups, project startup activities, preparation of subcontracts and project closeout packages

· Communicate with clients and employees; respond to any queries or complaints

· Performs other duties as assigned

Required Skills & Qualifications:

General

· High school diploma or equivalent; college degree preferred

· Experience with 3GIS, as-builts and billing for Verizon projects

· Familiarity with office procedures and basic accounting principles

· Intermediate to advance knowledge of MS office suite.

· Proven experience as a general office clerk or other clerical position

· Working knowledge of office devices, such as photocopier, printers, etc.

· Deadline driven, self-motivated and technically savvy

· Ability to work independently on multiple projects with minimal direction

· Ability to be resourceful and proactive when issues arise

· Excellent verbal and written communication skills

· Superior time management

· Strong attention to detail and organization skills

· Ability to be flexible, take direction with ease, including changes to schedule and workflow priorities

· Critical thinking skills: make assessments and provide solutions to problems

· Superior customer service skills

· Knowledge of ORCA and/or ACAS is plus

Physical Demand:

· The employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

· The employee is frequently required to walk.

· The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

· Specific vision abilities required by this job include Close vision and Distance vision.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative experience: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

Work Location: In person

caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.