Office Administrator

Essential Functions:

• Directs incoming calls and takes messages accurately and professionally
• Serves visitors by greeting, welcoming, and assisting them appropriately
• Coordinates and monitors all aspects of administrative workflow with minimal supervision
• Ensures visitors and guests meet and follow security protocols, including verification of clearances
• Coordinate with the host of visitors and guests coming onsite to ensure compliance with Policy and Security
• Coordinates internal and external events
• Receive and distribute incoming and outgoing mail
• Maintain an organized and efficient filing system of paper and electronic documents
• Organize required meetings
• Help maintain office calendar
• File, copy, scan, and edit documents and coordinate external printing projects
• Coordinate on facilities matters as required
• Purchase office supplies and office equipment and maintain kitchen inventory
• Order and manage food and drinks for client meetings and employee lunches
• Performs other related duties as necessary or assigned
• Demonstrate potential for position growth, including Executive Assistant

Qualifications:

• Associates degree in Business Administration or related field preferred
• Minimum 3 years of administrative experience, aerospace and defense preferred
• Excellent organizational skills and the ability to multi-task under pressure
• Ability to handle sensitive/confidential information
• People-focused and exemplary interpersonal skills,
• Outstanding communications skills:
  • Professional, courteous, and accurate in-person, electronically, and over the telephone
• Independent thinking and good judgment
• Attention to detail
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy
• Excellent Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
• Proper English usage, spelling, grammar, and punctuation
• Accurate typing speed of 40-50 wpm
• Standard office administrative practices and procedures, including the use of standard office equipment
• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Massachusetts, New Mexico, North Carolina, Ohio, and Virginia.

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