Job description

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

Visit: group.springernature.com and follow @SpringerNature

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Springer Nature

Job Title: Locum Editorial Administration Manager

The Editorial Support Team sits within the Editorial Operations Division, which supports the Springer Nature Journals group by connecting the editorial and publishing needs of the journals portfolios to the people, systems and processes that will support them. The Editorial Support Team’s primary function is to provide best-in-class editorial support to authors, editors (internal and external) and peer reviewers from the point of submission through to acceptance.

Purpose of the Role

Training and supervision of a team of Editorial Assistants and Editorial Assistant Supervisors.
Distributing manuscript workload evenly and ensuring tasks are completed to deadlines and that correct
working procedures are followed.
Reviewing working procedures to ensure that maximum efficiency is maintained.
Developing the manuscript tracking system for Nature editors and assistants via liaison with the MTS
team.

Responsibilities:
Managing the Editorial Assistants:
Recruit, motivate, manage and appraise Editorial Assistants and Editorial Assistant Supervisors,
reviewing progress (quarterly) against objectives set with the input of the publisher(s) and
Editors for their department.
Meet with team regularly, ensuring they are meeting the needs and working towards the aims of
both the department and wider company.
Monitor workloads, ensuring an even spread amongst the team and that full cover takes place in
times of absence.
Responsibility for the professional development of your team.

Processes, Workflows and Policies:
As Editorial Administration Management, suggest and implement improvements with regards to
services to all our stakeholders (Authors, Reviewers, Editors and Colleagues) specifically
concerning systems, workflows and best practice.
Ensure that all relevant colleagues are consulted and informed about the development of new
administrative policies
Evaluate the current processes on your journals and advise on suitable improvements, oversee
the implementation of any group-wide policies and facilitate future efficient running.

Manuscript Tracking Systems:
Liaison with the MTS team aiming to meet the needs of your department, tracking and
reviewing development requests, managing related projects and testing.
Play a key role in facilitating the breadth of use of the manuscript tracking system within your
department.

Rights Policies and Department Specifics:
Maintain an accurate record of rights collected for the publication of articles within your
department.
Compile regular statistics for your journal(s) throughout the year and improve the process of
obtaining these.
Participate in ad hoc projects as required.
Maintain good links with stakeholder departments: editorial, production, subeditors, art, rights,
etc.
Build strong, friendly and effective working relationships with allocated editors and
administrative colleagues.

Experience, Skills & Qualifications

Educated to degree level
Experience of staff and team management
Experience in print and online publishing
Publishing experience within academic journals preferred
Staff and team management skills
Excellent written and verbal communications skills
The ability to work both individually and as part of a team
Strong motivational skills
Strong interpersonal skills and a customer service ethos
Adept at using Microsoft Word, Outlook and Excel

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Annualized Base Salary Range: $69,750 – $85,000. The salary offer may vary based on work experience, education and skill level.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following “Equal Employment Opportunity Is The Law” poster: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Internal applicants: We encourage that you speak to your manager once the interview process has started. At the point of offer acceptance, it is required that you inform your manager. If for any reason you’re unable to do so, please contact HR who can provide guidance as required.

At Springer Nature we value the diversity of our teams. We recognize the many benefits of a diverse workforce with equitable opportunities for everyone. We strive for an inclusive workplace that empowers all our colleagues to thrive. Our search for the best talent fully encompasses and embraces these values and principles.

Visit the Springer Nature Editorial and Publishing website at www.springernature.com/editorial-and-publishing-jobs for more information about our Research E&P career opportunities.

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