Job description

Paralegal/Legal Assistant
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Job description

We are looking for an entry-level legal assistant to organize and coordinate administrative duties and office procedures with the Office Manager, Attorney, and paralegals. Experience in Family Law, Estate Planning, and probate is a plus. Your role is to create and maintain a pleasant work and client environment, ensuring high levels of organizational effectiveness, communication and safety. Duties and responsibilities include client intake, scheduling meetings and appointments, drafting legal documents, making office supplies arrangements, greeting visitors and providing general administrative support to lawyers and staff.You should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, you should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Experience with Microsoft Office, Clio, SASI-Calc, and Apple OS and IOS a big plus.

Responsibilities

• Schedule client intake, meetings, and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office supplies and organization
• Partner with Office Manager to update and maintain office policies as necessary
• Organize and implement office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to clients
• Assist in the onboarding process for new hires and new clients
• Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as a Legal Assistant
• Knowledge of office responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

The Collaborative Law Group is a small law firm with one lawyer and two paralegals, searching for a legal assistant to fill a newly opened position. Candidates will be m ore heavily considered with experience with the following:

Family Law and Estate Planning experience a big plus

SASI-Calc

MDEC

Creating pleadings, marital settlement agreements, wills, POA's, advanced directives, trusts, etc.

Macintosh/Apple computers and iPhones, iPads, and Apple watches.

Calculating financial data for family law property and support matters.

Experience with Microsoft Outlook, Word, and Excel

Experience with Adobe

Candidate must have a strong background with computer technology and be comfortable with troubleshooting common IT problems.

Experience with Clio Case Management software and Mac computers is a plus.

Candidate must be able to work closely with the firm's lead lawyer and administrative staff.

Job Types: Full-time, Part-time

Pay: $18.00 - $26.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Will mask up if client's request us to wear a mask.

Ability to commute/relocate:

• Woodbine, MD: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Required)

Work Location: In person

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