Job description

JOB TITLE: HUMAN RESOURCES COORDINATOR

ADMINISTRATION DEPARTMENT

GENERAL STATEMENT OF JOB

Under general supervision, performs various administrative and personnel functions for the Town. Work involves benefits administration, recruitment, onboarding new hires, processing payroll; retirement, and workers’ compensation claims. Reports to the Town Administrator.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Manages the recruitment process, including job postings, resume screening and interviewing. Conducts background checks, obtains records from the Department of Motor Vehicles, and acquires employment eligibility verifications.

Administers employee benefits programs including health insurance, long-term disability insurance, and retirement plans.

Responsible for processing payroll (biweekly, monthly, and bonuses). Pay employer state and federal withholding taxes.

Generate quarterly reporting to include State WH-1601, Federal 941, SC DEW Wage report, and PEBA retirement.

Process W2s and ACA forms.

Maintains employee files and tracks records retention.

Report workers’ compensation incidents by completing the First Report of Injury and submission to the State Accident Fund.

Track recordable injuries by completing OSHA 300 logs.

Process unemployment claims and attend appeal hearings when required.

Reconciles monthly bank statements and reports unclaimed property.

Performs general administrative/office duties as required, including typing reports and correspondence, entering, and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc.

Refers to employee handbook, budget and control website, policy and procedure manuals, computer manuals, codes / laws / regulations, publications, and reference texts, etc.

Uses a variety of computer software such as Incode, Microsoft Excel, Microsoft Explorer, Microsoft Word, etc.

Interacts and communicates with various groups and individuals such as Town Administrator, Town employees, insurance representatives, bank employees, and walk-in customers.

ADDITIONAL JOB FUNCTIONS

Generates sanitation invoicing for new construction homes and reports addresses to Lexington and Richland County Tax Assessors’ offices.

Performs related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Requires an Associate’s degree in bookkeeping or payroll processing supplemented by one to two years of responsible experience in payroll processing and administrative work, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of the methods, procedures and policies of the Administration Department as they pertain to the performance of duties of the Human Resources Coordinator. Has knowledge of the functions and interrelationships of Town and other governmental agencies. Has knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Is skilled in the development, organization and maintenance of various confidential records and information as required. Has knowledge of the reports, records, and/or forms, which must be prepared, processed and maintaining in order to meet payroll and personnel processing requirements. Has knowledge of the concepts and principles of business and personnel procedures as related to the specific duties of the job. Has the mathematical ability to handle required calculations. Is capable of producing quality work, which requires constant attention to detail. Is able to offer assistance to co-workers and employees of other departments as required. Is able to plan, organize and prioritize daily assignments and work activities. Has good organizational, technical and human relations skills. Is able to learn and utilize new skills and information to improve job performance and efficiency. Has knowledge of proper English usage, punctuation, spelling and grammar. Has knowledge of modern office practices and technology; has skill in the use of computers for word and data processing. Has knowledge of how to use and maintain a variety of office equipment. Is able to read and interpret complex materials pertaining to the responsibilities of the job. Is able to assemble information and make written reports and records in a concise, clear and effective manner. Has knowledge of the terminology and various professional languages used within the department. Has knowledge of how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Has knowledge of how to react calmly and quickly in emergency situations.

DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Pay Info:

Salary range: $43,000 - $59,200 annually

Deadline: May 26, 2023

The Town of Irmo is an Equal Opportunity Employer

Job Type: Full-time

Pay: $43,000.00 - $59,259.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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