Job description

Zeeland Public Schools has an opening for a High School Registrar at Zeeland East High School. The High School Registrar will provide all encompassing service for students in registration, maintain records, and provide information to various sources within the guidelines, rules and regulations of a public school.

Responsibilities:

· Register new students and give telephone or written response to information requested.

· Enter all student, parent and schedule information into the computer.

· Gather and maintain current, accurate paper records (CA60’s).

· Compile and maintain accurate computer records for students for state reports.

· Coordinate, process and distribute report cards (eight times per year).

· Prepare letters, memos and informational materials to be distributed by the guidance staff at various points of the year and coordinate timely distribution.

· Prepare computer schedules for new students after counselor, student and parents have determined courses to be taken.

· Assist in entering the master schedule (Word version) for administration, counselors, and teaching staff.

· On a transfer student, translate courses, grades and credits earned from a previous school, enter the computer transcript (to be reviewed by counselors for determining credits needed for graduation) and make adjustments as necessary.

· Input and maintain schedules on all special education students (provided by their caseload teachers).

· Make necessary changes in transcripts immediately following each semester in accordance with our high school policy on grade forgiveness (i.e. determining math repeats and changing credit/no credit situations on the previously taken course).

· Gather information on drop-out students for state reporting records and enter updated information into the computer system as obtained by phone calls/inquiries.

· Work with the Assistant Principal in dropping students, collecting obligations and grades, and accurately enter all information into the computer.

· Provide information about present and former students to colleges, prospective employers and agencies with legitimate interests.

· Print out electronic transcripts for students to be sent to colleges, employers, and agencies with legitimate interests.

· Print out electronic transcripts for students to be sent to colleges, employers or for their own use to apply for scholarships.

· Interact with the Technology Department to maintain computer accuracy of the student database.

· Assist the office receptionist/secretary when necessary. Fill in for absences.

Qualifications:

· Associates degree with related work experience required.

· Must have computer expertise, specifically Microsoft Office word processing and spreadsheet software in addition to the current student records software.

· Must possess effective verbal and written communication skills.

· Experience in or previous knowledge of public-school procedures and policies preferred.

· Must have the ability to maintain and respect confidentiality of student and school personnel information.

Schedule:
School Year plus 8 weeks - 8 hours/day

Compensation:

Level III ($14.67 - $17.16)

Please apply through our website at www.zps.org/jobs

Job Type: Part-time

Pay: $14.67 - $17.16 per hour

Benefits:

• 401(k) matching
• Employee assistance program
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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