JobID: 2710

Position Type:
Secretarial & Administrative Support/Secretary

Date Posted:
3/30/2023

Location:
IU Operations

Closing Date:
until filled

At the present time, a vacancy for a Secretary exists within the Division of Administrative Services at the Chester County Intermediate Unit. This position will directly support our food service team and is based out of our Operations building in Coatesville.

The CCIU is a dynamic educational service agency providing quality, innovative and cost-effective programs and services to enhance the lives of students, educators and members of our communities.

The CCIU provides services to the 12 school districts in Chester County. This includes services to nearly 86,000 public and non-public school students and over 6,000 educators. The Chester County Intermediate Unit is one of 29 regional educational agencies established by law in Pennsylvania in 1971. Working between the Pennsylvania State Department of Education and the local school districts, the Intermediate Unit's mission is to provide services that can be offered most economically at the regional level.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

We strive to hire exceptional, diverse, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

If you are looking for an exciting, challenging opportunity to grow your career, don’t wait – apply today to make Team CCIU even stronger tomorrow!

The CCIU is currently offering a sign on bonus of up to $1,500 for candidates who apply and are subsequently hired for a position between March 16, 2023, and October 31, 2023. More information will be shared with eligible individuals at the time of hire.

Quick Facts:
Location: IU Operations building in Coatesville
Benefits Eligible: Yes (see attached)
Anticipated start date: Upon conclusion of the hiring process
Schedule: Monday – Friday, 7.5 hours per day, 260 days per year (12-month position)
Work Hours: 7-3 or 7:30-3:30
Exempt Status: Non-exempt position
Salaried or Hourly: Salaried
Remote Work Available: Not at this time

Job Summary:
The food service secretary position serves as an assistant to the food service managers in a wide variety of roles. This position works under the direction and supervision of the food services manager. This position will perform all responsibilities required in an effective, timely, and confidential matter. The successful candidate must be able to work independently with little supervision, must be dependable and possess excellent interpersonal and customer service skills, must be organized and anticipate department needs when appropriate, must have excellent computer skills and be familiar with all office equipment, must be flexible and able to multi-task during the daily operation of the building, and must maintain a high degree of accuracy in all aspects of job performance.

Qualifications:
Education and Experience

• Language skills
  • Ability to write reports and complete documents that conform to prescribed style and format.

  • Ability to effectively present information and respond to questions from supervisors, co-workers, and parents.

  • Ability to respond to common inquiries or complaints from internal and external customers.

• Mathematical skills
  • ?Ability to apply basic mathematical concepts in the performance of routine assignments

• Reasoning ability
  • a?Ability to define problems, establish facts, and draw valid conclusions

  • Ability to interpret technical instructions and regulations.

  • Ability to apply sound judgement to resolve conflicts and solve problems

• Other skills and abilities
  • ?Ability to establish and maintain effective working relationships with supervisors, co-workers, and the school community

  • Ability to communicate clearly and concisely

• Perform general duties including, answering the telephone, duplication, typing, ordering, office supplies, and handling mail and general correspondence.

• Process correspondence for the food service manager, assistant food service manager, and the cafeteria manager when necessary, including reports, letters, memos, and agendas. Maintains and/or compiles, information, files, records (electronic or other), reports or other sources of information as requested/appropriate.

• Process and track all purchase orders for the food service department.

• Collect, track, and process all vendor invoices for food purchases for all CCIU operated food service programs.

• Establish and maintain files for orders, receiving documents, inventory control, and sanitation reports.

• Process, manage, and complete the small equipment and disposable ware bids, twice a year, for the food service department.

• Has knowledge of and understands the Child and Adult Care Food Program (CACFP) and related reporting guidelines, collects enrollment/applications/information, and processes and reports required data for the CACFP.

• Receive, sort, review and maintain free and reduced applications for the National School Lunch/National School Breakfast Programs (NSLP/NSBP) and CACFP programs as/if required. Enter information in Primero Edge Point of Service reporting system for status, verification of applications, list of students, and other reports necessary to the food service operation.

• Updates and maintains menu templates and production records for all NSLP schools, and CACFP Head Start/childcare sites, for both school year and summer food service programs.

• Works with the food services manager and the Communications department to ensure menus for each location are updated on the CCIU website.

• And more as per job description (attached)

SD

Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.

Attachment(s):

• 2022-2023 Support Benefit summary.pdf
• 3.2023.02.24.Food.Service.Secretary.Job.Description.pdf