Starr Insurance Companies is a global insurance and investment organization providing property and casualty insurance solutions to business and industry, and one of the fastest-growing insurance companies in the world. Our talented and experienced associates manage risk and ultimately support the profitable growth of organizations in a dynamic, competitive, and ever-changing marketplace. Join us and become part of our talented and passionate workforce.

Duties and Responsibilities:

• Answering and routing all incoming calls
• Greeting guests, visitors and staff members
• Managing time schedules across multiple conference rooms
• Preparing conference rooms before each scheduled meeting to include coordinating catering and refreshment needs when applicable
• Maintaining Executive Break Room
• Serve as back up to office administrator for the functions of mail gathering/dispersing, ordering supplies, coordinating vendor deliveries & services
• Coordinate messenger pick-ups, faxes and deliveries, and maintain visitor log
• Light typing which may include opening files, envelopes, letters
• Assisting with copying, scanning, binding of documents
• Arranging travel, including the management of in-transit schedule and itinerary changes
• Overseeing the collection and assembly of information for, and distribution of meeting agendas and collateral materials
• Assisting in preparation of travel and expense reports
• Assisting in preparation of PowerPoint presentations, travel binders and meeting materials
• Other duties as assigned

Skills and Experience Required:

• Switchboard/Receptionist experience necessary
• 5+ years’ experience in a corporate environment in a dual role as a receptionist and executive assistant
• Excellent interpersonal skills
• Strong commitment to excellence
• Highly professional, self-motivated, focused, positive-minded, presentable, and affable
• Strong written and verbal communication skills
• Highly dependable and efficient
• Proficient in Microsoft Word and Excel