Under the general supervision of the Associate Dean for Business and Finance, the position is responsible for assisting with various job tasks related to accounts payable, financial reporting, travel processing, and data entry. The Fiscal Assistant will provide financial and administrative support to the Office of Business and Finance as well as support other administrative units in the School of Medicine.

Daily Operations

• Provides administrative support to the Office of Business and Finance to ensure efficient operations of the office. Drafts correspondences, letters, memos, directions, and other documents as needed.
• Attend meetings as appropriate or required take and transcribe finance committee minutes for accreditation purposes.
• Develops and maintains databases, and extracts, analyzes, interprets, and reports on data from sensitive and confidential information in electronic and paper form.
• Coordinate the travel process for the School of Medicine including preparing booking flights, hotels, car service, completing travel authorization and expense reports for faculty and students.
• Acts as the Divisions’ American Express Corporate Card and P‐Card Liaison for the Division, ensuring cardholder compliance with Policies & Procedures
• Process invoices, request for disbursements, creating purchase orders and expense reports. Maintain and track all processed payments.
• Performs financial analysis upon identification of variances and prepares summary of key findings. May prepare more complex financial trend and data analysis reports for the Associate Dean for Business and Finance.
• Prepares, processes and monitors budgets, project proposals, records, and invoices. Determines and recommends options for addressing budget issues.
• Coordinate the VendorProof process for the School of Medicine.
• Organize and maintain the office filing system, create and maintaining spreadsheets, personnel files, and databases for the Office of Business and Finance
• Responsible for maintaining a database of the SOM space
• Other duties as assigned

Critical Skills

• Proficient in Microsoft Office
• Experience involving financial processing
• Experience in following established procedures for tracking documents, and processing and maintaining records/files
• Data Entry

Supporting Skills

• Aptitude in office administration
• Excellent verbal and written communication
• Demonstrate discretion and confidentiality
• Effective organization
• Knowledge of Project management
• Understanding the importance of time utilization and management within the position
• Exhibit an engaging positive attitude
• Ability to work with diverse groups of people

• 
  Bachelor’s Degree in Business Administration preferred
• 3 years of relevant work experience as an Administrative Assistant in a Finance office preferred

At Meharry, we’re pleased to offer comprehensive, competitive benefits to eligible employees and their
eligible dependents. From health care to holidays, our aim is to help employees enjoy happy and healthy
lifestyles, while maintaining a good work-life balance.

Meharry’s benefits package includes:

Dental
Medical
Vision
403(b) plan and supplemental annuity plan
Accidental death and dismemberment
Life insurance
Long-term disability
Short-term disability
Other supplemental coverage

Our vacation benefits vary with length and type of service. We grant twelve (12) paid holidays.
Meharry Medical College’s benefits package is designed to offer flexibility and variety of choice. All full
time staff working 32 or more hours per week are eligible for benefits. Select benefits are available for
part-time positions.

Meharry strives to offer their employees a professional environment in which they can both work
and build a career. As part of this effort, we offer a tuition reimbursement program and professional
development training to assist you with your career path.

For Further Information or Questions regarding this role, you may contact Meharry's Talent Acquisition Specialist below.

Jouvie Henderson (she, her, hers)

jhenderson@mmc.edu