Finance Operations Specialist

Classification Title: Finance Operations Specialist, C21

Location: 315 Court Street, 4th Floor, Clearwater, FL 33756

** ONLY PINELLAS COUNTY GOVERNMENT PERMANENT & PROBATIONARY EMPLOYEES WITHIN THE CLERK OF THE CIRCUIT COURT DEPARTMENT (ACCOUNTING DIVISION) MAY APPLY **

This position is responsible for monitoring and processing the receipts of the Clerk of the Circuit Court and Comptroller (CCOC) in a government environment with multiple bank accounts. Work is done in an automated, integrated financial system and duties include: balancing daily to the case management system and general ledger system, daily download of bank activity, and interacting with the other departments. This position supports multiple department operations that require centralized and comprehensive services for maintenance and processing of finance, accounting, reporting, and record keeping systems covering operations. The position requires an incumbent to be proactive to resolve issues and troubleshoot complex problems by researching statutes, and fee schedules. This is a lead worker position and the candidate will be required to provide training, direction, and instructions to lower level staff and stakeholders.

What Sets Us Apart?

Health, vision, prescription, dental, life insurance, and a flexible spending account (FSA) option. Click here for more benefits details.

• 9-11 paid County holidays; 2 floating holidays and 2 personal days (pro-rated); annual leave (accrue 15 days in first year)
• Florida Retirement System , Employees contribute 3% and the county contributes 6.3% for regular status employees enrolled in the FRS Pension Plan.
• See contribution breakdown on FRS.
• 457 Deferred Compensation Plan
• Tuition Reimbursement

Essential Job Functions

• Responsible for timely distributing daily bank statements and recording certain payments.
• Researching, balancing, reconciling, and correcting the General Ledger accounts and the sub-ledger accounts in Case management and financial systems.
• Monthly, weekly, and daily balancing.
• Interacting with citizens and departments in the collection of court related funds.
• Performs a combination of regular, highly complex, and advanced assignments for the CCC Finance Division supporting county agencies and departments.
• Prepares, analyzes, and reconciles computerized reports.
• Examines and verifies bank statements; reconciles statements with internal ledgers.
• Maintains, administers, and operates CCC relational data processing systems, data entry, and retrieval for both routine and highly specialized operations.
• Prepare reports on the status of fee receipts; prepare regular reports of revenues and expenditures submitted from a wide range of sources.
• Answer questions that involve searching for and abstracting technical data from sources and systems that require detailed explanations of policies or procedures referring matters requiring administrative policy decisions with proposed recommendations and solutions to a superior.
• Develop or assist in efforts to collect and manipulate accounting data and fiscal information; prepare spreadsheets compiling revenue activity and trends for management use; reformat data or create specific reports, charts or graphs.
• Assists staff in solving, or personally respond to, the more complex and difficult inquiries; train and orient new staff members; review and correct work.
• Analyzes and verifies daily reports; researches, and resolves problems.
• Oversees the collection, receipt, and disbursement of funds under Florida Statutes, rules, and regulations.
• May perform data processing related duties including using available statistical packages or programs, encoding data, data entry and retrieval to assist in the development, testing, and debugging of new and existing programs.
• Provides technical supervision to staff maintaining and compiling spreadsheets, tracking incoming revenue, auditing daily deposit reconciliations, preparing daily deposit and reconciliation and revenue distribution reports, posting, and reconciling funds, and revenue ledgers.
• Abandoned property and unclaimed funds reporting under Florida Statute.
• Verify, approve and adjust daily legal and Acclaim refund authorizations.
• Balance, maintain and void stale dated checks and the associated ledger.
• Monthly reporting and disbursement to Board of County Commissioners (BCC), Court Administrator, Clerk of the Circuit Court and Comptroller (CCOC), and Management of fines, fees and cost collections.
• Reconciliation of assigned bank statements, and maintain daily bank functions inclusive of positive pay transmissions and exceptions.
• Balancing of deposits to the general bank account, download and distribute daily bank reports, posting of bank interest, and research and correct analysis charges.
• Prepare and post adjusting entries to general ledger accounts while verifying in the accounting system.
• Back-up duties for supervisor and analyst as needed.
• Performs related work as assigned or required.

Position Specific Requirements

Experience: Highly technical government accounting, bookkeeping, purchasing, or finance support using a personal computer and state-of-the art software applications.<br>

Education: Degree in accounting, business administration or related field.<br>

• At least 4 years’ experience as described above; or
• Associate’s degree (or 2 years of other related college level education) as described above, and at least 2 years of experience as described above; or
• Bachelor’s or higher-level degree as described above.
• An equivalent combination of education, training, and/or experience.

Additional Requirements

• Must be proficient in Excel and have an aptitude to learn an ERP system.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Knowledge, Skills, and Abilities

• Knowledge of basic and advanced business practices and procedures including accounting systems, procedures, regulations and source documents including expenditure, revenue, general ledger and related accounting procedures and the interrelationship of internal and external record keeping systems; general bookkeeping, accounting and audit methodology, terminology and standards.
• Knowledge of governmental accounting practices including basic mathematical/fiscal computer applications.
• Knowledge of governmental budgetary procedures, financial accounting and fund organization.
• Knowledge of personal computer applications, procedures, modern office practices, procedures and equipment.
• Knowledge of: basic and advanced methods, practices, and terminology of fiscal record keeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed.
• This position is also required to be support to Finance technicians. The ability to analyze data and draw logical conclusions independently; review and evaluate the work of associates. The ability to analyze complex transactions and complex reports and make appropriate correcting entries.
• The ability to apply accounting systems as well as to train and guide others on how to apply computer applications and software to prepare and process data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person.
• The ability to establish and maintain effective working relationships with others providing guidance and instruction to others in completion of routine and complex assignments.

Physical/Mental Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Conditions

• Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

This position has supplemental questions. If unable to complete all questions, you may save your answers as a draft during the application process and return at any time prior to the closing date. Please note that the application is complete upon final submission.