Position Summary

Position Summary:
Provides administrative support to department heads including maintaining calendars, preparing reports, making recommendations, responding to complaints, coordinating the workflow of the administrative team and department, and acting as a liaison between UMC and other department heads, government officials, and community groups.

Job Requirement

Education/Experience:
Equivalent to graduation from high school and three (3) years of secretarial experience in support of management staff.

Licensing/Certification Requirements:
Some positions may require Notary Public Certification.

Additional and/or Preferred Position Requirements

• Minimum of three years (within the last seven years) recent experience with Patient Access Services, Business Office or Hospital background supporting Directors and above;
• Minimum of three years experience with Kronos or similar payroll system (within the last four years);
• Experience creating vendor contract requests for updates/ new contracts in the hospital system.
• Minimum of three years experience creating purchase orders and check requests in SAP or a similar accounting system;
• Prior work experience using EPIC healthcare system;
• Expert skill level in MS Outlook, Word, Excel, Powerpoint, Access. The successful candidate may be required to pass an aptitude test.
• Attention to detail and must have excellent time management skills!

Knowledge, Skills, Abilities, and Physical Requirements

Knowledge of:
Office administrative and secretarial practices and procedures; UMC policies and procedures; UMC programs, services and organizational structure; laws and regulations governing health care; computer applications related to the work; record keeping, report preparation, filing methods and records management techniques; correct English usage; standard business arithmetic; department and hospital safety practices and procedures; patient rights; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures.

Skill in:
Providing varied, responsible and confidential secretarial and office administrative assistance; using tact, discretion, initiative and independent judgement within established guidelines; researching, compiling and summarizing a variety of materials; composing correspondence independently or from brief instructions; organizing work, setting priorities, meeting critical guidelines; coordinating supervisor's activities and schedules; maintaining confidentiality of sensitive information; problem solving and conflict resolution; addressing and handling matters independently within authorized scope of responsibility; using computers and related software applications; using general office equipment such as phones, copiers and facsimiles; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment.

Physical Requirements and Working Conditions:
Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated for extended periods of time, vision to read printed materials and a VDT screen, and hearing and speech to communicate effectively in person and over the telephone. Strength and agility to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification.

The University Medical Center of Southern Nevada offers a comprehensive & competitive benefits package:

• Employer Paid Pension Plan through Nevada Public Employees' Retirement System "PERS"! https://www.nvpers.org/front
  • Vesting in the pension plan after 5 years of qualifying employment!
• Health/Dental/Vision Insurance - Less than $20 per paycheck for employee-only coverage
• Consolidated Annual Leave (CAL) - CAL is used for personal leave, holidays (eleven scheduled holidays per year), doctor appointments, vacation, and sick days up to 16 consecutive scheduled work hours (short-term sick leave), etc.
• Extended Illness Bank (a/k/a Sick Bank)
• 457 Deferred Compensation Plan
• Comprehensive Group Health Insurance Plan
• Nevada has no State Income Tax
• No Social Security (FICA) Deduction

As an academic medical center with a rich history of providing life-saving treatment in Southern Nevada, UMC serves as the anchor hospital of the Las Vegas Medical District, offering Nevada’s highest level of care to promote successful medical outcomes for patients.

We are home to Nevada's ONLY Level I Trauma Center, Designated Pediatric Trauma Center, Burn Care Center, and Transplant Center. We are a Pathway Designated facility by ANCC, and we are on our journey to Magnet status.

THE UNIVERSITY MEDICAL CENTER OF SOUTHERN NEVADA IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER