Job description

Pacific Southwest Container (PSC), LLC is a world-class market leader in the design and conversion of corrugated, folding carton, single-face lamination, foam protective packaging and point-of-purchase displays. Our facilities in Modesto and Visalia serve a wide variety of end use customers who value creativity, flexibility, speed to market and best total system cost.

The Executive Assistant (EA) will provide high-level administrative support to the senior leadership team in managing their calendars, schedules, off site meetings and travel arrangements. Position is very fast-paced with lots of moving pieces, you should also have good time-management skills and the ability to problem solve and multitask.

You will also be responsible for planning and organizing all company events, which requires offsite travel and stay at times. This includes event preparation to choosing venues, approving menus, developing agendas, and evaluating success at conclusion of event. The ideal candidate be well-organized and have a sound knowledge of event planning.

50% Executive Assistant Responsibilities:

• Manage calendar and daily schedule to include prioritizing conflicting meeting requests, tracking action items and commitments of senior leadership team and following-up to ensure completion. This will require exceptional organization skills, juggling multiple priorities and keeping a busy executive on track and on schedule.
• Provide analytical support to assist senior leadership team on special projects. Research issues, analyzing problems, compiling data, and preparing reports.
• Coordinate offsite meetings and venues.
• Make travel arrangements and distributing travel itineraries for the leadership team, as well as manage their expense reports.
• Obtain approval from senior leadership for travel requests and expenses that exceed established limits.
• Advise external travelers and assist with any need for specialized travel documents.
• Assist with other related tasks and responsibilities as required or assigned.

50% Event Planning and Travel Responsibilities:

• Organize and plan all company events, both internal and off-site (i.e., annual company picnic; annual Auction; and other PSC sponsored events).
• Identify all requirements and expectations for PSC company events.
• Research and book venues, coordinating all logistical elements of the event.
• Organize suppliers, caters, and entertainment, if applicable.
• Flexibility in your schedule for afterhours events and off-site meetings.
• Traveling required for offsite events and meetings. Overnight stay may be required.

Required Skills/Abilities:

• Ability to quickly grasp new concepts, take direction easily, be flexible and resilient when faced with competing demands, and reach closure on key objectives despite routine interruptions.
• Ability to organize, coordinate, and execute multiple concurrent projects with senior management team.
• Strong time-management skills.
• Meticulous attention to detail with an appreciation of the importance of timeliness, and an ability to think creatively when solving problems.
• Team player capable of cultivating productive working relationships cross the team.
• Resourceful, can-do attitude.
• Energetic and eager to tackle new projects and ideas.
• Excellent verbal and written communication skills.
• Excellent organizational skills with the ability to multitask under pressure.
• Embody a high-level of customer service, professionalism, and ability to maintain strict confidentiality.
• Ability to work independently and with little supervision towards a desired objective.
• Thrives in a fast-paced environment.
• Senior level administrative proficiency in Microsoft Office products.

Education/Experience

• Minimum 1-3 years prior experience in supporting senior leaders.
• Minimum of 3–5-years' experience in corporate event planning.
• Experience in booking travel arrangements for others.
• Experience in project management with a record accomplishment of successful events.
• 4-year degree (BA/BS) in hospitality, public relations, marketing, or business preferred or related field.

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