Job description

Executive Assistant

Our client seeks a driven, quality-minded Executive Assistant. This position has a hybrid office schedule with Tuesdays/Thursdays in the office. Do you have a proven track record managing scheduling, staying organized, and being extremely detail oriented? If yes, this may be the perfect Executive Administrative Assistant job for you. Keep scrolling to learn more about what this company has to offer.

The Perks!

• $50K - $65K DOE
• Bi-yearly bonuses
• Fantastic health benefits with premiums covered for you and one other person!
• Dental/Vision benefits
• 401k with match
• PTO
• Paid Holidays

A Day in the Life of the Executive Assistant

The Executive Administrative Assistant supports one of the Executives to ensure that company and personal goals and objectives are accomplished and operations run efficiently. They maintain and refine internal processes that support the highest-ranking executives, coordinating internal and external resources to expedite workflow throughout the company.

Responsibilities include

• Orchestrating calendars with a focus on efficient time utilization and time conflict management
• Conserve time by acting as a delegate within some systems and processes as allowed by delegation requirements
• Prepare agendas and briefing documents in advance of meetings
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Manages all travel-related details, including flights, hotel, and ground transportation, and provides detailed itineraries to executives
• Tracks and reconciles expense reports. May provide support with vendor invoicing
• Office management, including stocking office supplies, scheduling and coordinating events/meetings, and managing tasks
• Prepares correspondence, memos, charts, tables, graphs, workflows, PowerPoints, and presentations as needed for the creation and distribution of leader communication
• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming meeting invitations, calls, and correspondence
• Setting up, screening, and conducting interviews, as needed
• Help process and coordinate administrative filings for quarterly board meetings as needed
• Answer telephone, screen calls, and take messages
• Manage email accounts
• Maintains filing systems as assigned
• Performs other related duties as assigned

Skills and Qualifications

• 3 years of administrative experience, with 1+ supporting an executive-level leader preferred
• High school diploma required; Bachelor’s degree in Business Administration or related fields preferred
• Driver’s license and ability to drive
• Solid knowledge of computer software (G Suite, Microsoft Office and Teams, Outlook, etc.)
• Excellent communication skills (verbal and written), and excellent phone etiquette
• Good judgment, creativity, flexibility, and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight
• Able to manage a multitude of tasks, and comprehend the subject matter of each task
• Effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes
• Ability to practice extreme confidentiality
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15-20 pounds at a time

Come Join Their Team!

Executive Assistant

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Jordan, UT: Reliably commute or planning to relocate before starting work (Required)

Experience:

• executive assistant: 2 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: In person

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