Job description
Executive Assistant
Geismar LA
We are looking for an experienced employee to assist in managing our growth through supporting our daily operations. We are looking for a conscientious self‐motivated individual who works well with others and possesses professional customer interaction skills.
Essential Duties and Responsibilities
- Act as a point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner.
- Manage executives’ calendars and set up meetings.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly, or quarterly reports.
- Arrange corporate events in their entireties (finding venues, budgeting, finding vendors, creating schedules, etc.)
- Act as an office manager by keeping up with office supply inventory.
- Maintain customer database, research leads, develop marketing materials, coordinate production and mailing of materials.
- Take minutes and update agendas for company meetings.
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system.
- Demonstrate positive client relations.
- Maintain pleasant, professional attitude always.
- Coordinate activities with other entities within the organization.
- Attending leadership training and staff meetings.
- Perform other duties as assigned.
Requirements: The candidate must demonstrate the following skills/ meet the following requirements:
- Works well by themselves or as a team.
- Consistent, professional dress and manner.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
- Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
- Excellent time management skills.
- Hands-on experience with office equipment.
- Ability to be resourceful and proactive when issues arise.
- Able to contribute positively as part of a team, helping with various tasks as required.
- Ability to multi‐task in a fast‐paced environment.
- Proficiency in collaboration and delegation of duties.
- Exceptional interpersonal skills and ability to build relationships in any circumstance.
- Very strong attention to detail.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
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