Job description

Headquartered in Winchester, VA with over 30 locations across the country, American Woodmark is a leading cabinet manufacturer servicing the remodel and new construction markets. With over 10,000 employees, more than 15 brands and hundreds of cabinet styles, our commitment to quality and caring for our customers and employees never wavers.

POSITION PURPOSE:
The Executive Assistant to the CEO will provide high-level administrative support to the CEO and other senior staff. Administrative support may include management of calendars and scheduling; preparation of correspondence, materials, and travel arrangements; and communication and coordination with team members across the company. Creating and processing PO's and invoices as needed. Communication and support for the Board of Directors as needed or requested.

IDEAL CANDIDATE PROFILE:
To perform this job successfully, an individual must be able to excel at the essential functions assigned. The requirements listed below are representative of the knowledge, skill and ability required. The incumbent will work with confidential and proprietary information and must be able to work with such matters discreetly. This position must be supportive of continuous improvement processes and the culture within the company to gain incremental improvements.

This role will be based in Winchester, VA.

Experience

• At least five years' experience in administrative assistance supporting a senior level member of management
• Scheduling and planning of meetings, travel, and/or events required
• Meeting material preparation and presentation building required

Skills

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Education

• High school diploma required, Bachelor's degree in Business Administration or related field preferred
• Considerable experience will be considered in lieu of a degree

ESSENTIAL FUNCTIONS:

• Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
• Manage CEO calendar and schedule to make certain that identified priorities are addressed in a timely fashion, helping to ensure that his/her time is focused on critical needs and issues.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, expense reports, scorecard maintenance and other documents for the CEO, senior staff members or Board of Directors as requested.
• Arranges travel and accommodations for the CEO.

Handle confidential matters (both operational and personnel) for the President and CEO as requested, including direct and frequent interactions with his direct reports and with other key management members, as well as the Board of Directors.

• Schedules and may be requested to attend executive meetings, distribute agendas, or record minutes.
• Manage or assist with planning and execution of key meetings/conferences as requested. These may include activities such as: Board of Director meetings, Key leadership meetings/calls, retirement events, training courses, monthly meetings/calls, sales meetings, shareholder meetings, etc.
• Receives incoming communication or memos on behalf of the CEO, reviews content, determines importance, and summarizes and/or distributes content, as needed.
• Serve as the administrator for Board Vantage, the digital portal for Board of Directors meeting materials.
• Performs office tasks including email and phone call management, maintaining records, ordering supplies, and performing basic bookkeeping and system administration.
• Provide training and support as requested for new administrative assistants.
• Additional duties as assigned.

SCOPE & EXPECATIONS:

• Position requires prolonged periods at a desk and working on a computer.
• Must be able to lift up-to 15 pounds at times.
• Reports to: CEO
• Travel Requirements: Some in and out of town travel may be required (less than 10%)
• Supervisory Responsibilities: Typically, this position does not have supervisory responsibilities
• Recruitment process may consist of any combination of phone, video and in-person interviews.
• Offers may be contingent upon successful completion of Background Check, Drug Screen, Physical Examination and/or potential Motor Vehicle Check.

BENEFITS PACKAGE INCLUDES:

• Competitive Compensation
• Health Care Benefits
• Paid Holidays
• Paid Vacation Days
• Paid Sick Days
• 401(k) Match
• Tuition Assistance

AN EQUAL OPPORTUNITY EMPLOYER
The American Woodmark Corporation does not discriminate on the basis of race, color, national origin, ancestry, age, religion, military and veteran status, sex, gender, gender identity, gender expression, sexual orientation, genetic information, marital status, medical condition, pregnancy, or any other legally-protected characteristic; and it will comply with all applicable state discrimination laws. No person will be denied employment solely because of a disability, provided that the person can perform the essential functions of the position for which the person has applied, either with or without reasonable accommodations.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Winchester, VA 22602: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Schedule management: 1 year (Preferred)

Work Location: In person

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