Job description

The person in this role supports a Professor in maintaining a timely schedule and ensuring proper preparation for engagements and events. This position requires maturity, tact, and discretion in handling a large volume of requests for Professor's time while safeguarding Professor's priorities as she transitions from public service back to the University.

This is a part-time temporary position, up to 20 hours a week. Term of this assignment: May 15 – August 18

Responsibilities:

· Maintains Professor’s Outlook calendar and is responsible for the management and execution of Professor’s meetings, travel, obligations, and priorities.

· Monitors Professor’s phone calls, meeting requests, speaking requests, mail, and other inquiries and ensures appropriate responses in a timely manner.

· Responsible for Professor’s preparation and briefings in advance of meetings or events: informs relevant staff members of events on Professor’s schedule to ensure appropriate materials are created or briefings are delivered.

· Liaise between Professor and key Speakers Bureau personnel as appropriate.

· Coordinate with Princeton University and the School for Public and International Affairs Communications and Press teams to plan and facilitate Professor’s interviews and media appearances when needed.

· Creates briefing materials for Professor's include all background/supporting documents necessary for meetings and events.

· Attends meetings, events, and conferences with the Professor's as needed.

· Manages Professor's travel arrangements and prepares expense reimbursements via Concur

· Other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent in related work experience and/or training
• Minimum of 5 years administrative experience
• Strong organizational skills and the ability to prioritize tasks and work independently, with careful attention to detail and excellent time management.
• Excellent oral and written communications skills.
• A high degree of interpersonal skills, professionalism, tact and discernment, sound judgment, confidentiality, and flexibility as demands and priorities change.
• Ability to communicate effectively with a broad and diverse set of individuals, both within and without the University
• Proficiency in booking travel and preparing expense reports in Concur

Job Types: Part-time, Contract

Salary: $35.00 - $39.00 per hour

Schedule:

• 4 hour shift
• Monday to Friday

Ability to commute/relocate:

• Princeton, NJ 08540: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Execute administrative assistant: 3 years (Required)

Work Location: In person

caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.