Position Title:

Executive Administrative Assistant

Physical Location:

Corporate Headquarters

6400 Poplar Ave.

Memphis, TN 38197

The Job You Will Perform:

This role will perform complex administrative duties for a Senior Vice President of International Paper. This is a fast paced work environment which requires excellent composure and flexibility. The successful candidate must be highly self-motivated and possess the ability to prioritize and meet strict deadlines. This position is located in Memphis, TN.

• Plan all aspects of key leadership and executive meetings.
• Maintain calendars, including coordinating meetings and appointments. Monitor SVPs’ frequently changing calendar to ensure time management. Responsible for other office functions including mail processing, delivery of materials for review/signature, telephones, greeting visitors, following through on assignments given by the SVPs.
• Ensure managers have the appropriate material for various meetings, and coordinate schedules and appointments, as required.
• Compile and manage Outlook e-mail system including prioritization of incoming messages and addressing urgent matters.
• Responsible for making extensive travel arrangements.
• Assist in maintaining organizational charts for the business.
• Screen telephone calls and visitors and resolve routine and some complex inquiries.
• Process expense reports utilizing an on-line system, Concur. Complete expense reports in strict accordance with company policy.
• Interact with internal and external senior level executives, Board of Directors, and customers.
• Coordinate and control domestic and international travel itineraries with aviation department, hotels, and car services.
• Organize visas, passports and immunizations.
• Work with outside groups for conferences, meetings and engagements requiring presentations.
• Participate in Lead Team meetings as required.

The Skills You Will Bring:

• College degree preferred.
• Minimum five years executive administrative support experience required.
• Requires heavy follow-up and attention to detail.
• Excellent PC skills including Microsoft Office, SharePoint, Power Point, Excel, Word & Internet
• Must be an extremely organized, reliable individual.
• Great deal of flexibility, enthusiasm and energy; must be a team player.
• Excellent telephone and communication skills; able to interact effectively and courteously with executive management, employees, Board of Directors, and customers.
• Must have excellent written and verbal communications skill.
• Successful candidate will possess a positive attitude, demonstrate a willingness to ask pertinent questions, and be an active learner.
• Ability to handle highly confidential issues in a professional manner.
• Exercises sound judgment with the ability to prioritize and proactively resolve issues.
• Executive presence is required.

The Benefits You Will Enjoy:

• Paid time off including Vacation and Holidays
• Retirement and 401k Matching Program
• Medical & Dental
• Education & Development (including Tuition Reimbursement)
• Life & Disability Insurance

The Career You Will Build:

• Leadership training
• Promotional opportunities

The Impact You Will Make:

We continue to build a better future for people, the plant, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. You will learn Safety Leadership Principles and have the opportunity to opt into Employee Networking Circles such as IPVets, IPride, Women in IP, and the African American ENC. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly diverse culture.

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that promote health and wellness. Headquartered in Memphis, Tenn., we employ approximately 38,000 colleagues globally. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2021 were $19.4 billion. Additional information can be found by visiting InternationalPaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.