The individual filling this position is directly accountable to the Chief Communications Officer for the following duties and responsibilities:

• Facilitate and coordinate meeting room scheduling and facilities rentals, both internal and external, for NWFSC.
• Answer event rental queries; assist walk-in customers; and conduct tours of the facilities.
• Assist customers with the facility usage application process (complete forms; review required insurance, license etc., confirm room set-up and technical requirements).
• Plan and develop timelines, agendas, budgets, and services according to clients' requirements.
• Assist with managing on-site production for events as necessary.
• Create and revise room layouts for each event as necessary.
• Coordinate catering, IT/AV and facilities services.
• Prepare reports and maintain customer files and operational records as necessary.
• Maintain event finances including check requests, invoicing, collections, and reporting and inform supervisor of any problems or discrepancies.
• Prepare and maintain budget and provide periodic progress reports to the Executive Assistant to the President for each event project.
• Evaluate and monitor the Facility Rental Fees, and present recommendations to Supervisor, Leadership and Board of Trustees as needed.
• Serve on various college committees and organizations as requested.
• Participate in professional development activities as requested.
• Flexibility to work varied schedules including evenings and weekends if needed.
• As a part of the college's risk management tool, annual mandatory compliance training is required.
• Liaise with President of Institute for Senior Professionals (ISP) to coordinate meeting schedule, payments, etc.
• Perform other duties as assigned by the Chief Communications Officer or the College President.

Benefits

• College paid health insurance for employee, dependent coverage at employee's expense
• College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee's expense
• College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Sick and Annual (Vacation) Leave accrual
• Time off for designated holidays, winter break, and spring break
• 37.5 hour work week
• Flexible summer hours available
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• Bachelor's degree plus two (2) to four (4) years of relevant work experience or comparable, relevant experience in Business, Marketing, Communications, or related field.
• Proficiency in Windows-based software to include: standard word processing, presentation software, spreadsheets, databases, and other relevant computer programs required.
• Knowledge of project management, training, sales, marketing and the local business community preferred.
• Good communication skills: ability to present information concisely and effectively, both verbally and in writing.
• Ability to organize, prioritize, multi-task, work well with others. Detail-oriented.
• Familiarity with Ad Astra Scheduling software preferred.
• Experience working in a busy office environment. Demonstrate a professional demeanor.
• Creativity with the ability to be proactive and come up with creative solutions.
• Ability to deal with the students, faculty and staff, and the public in a positive manner.

Classification: Professional II

Location: Niceville Campus

FLSA Status: Exempt

Application Deadline: Review of applications will begin immediately. Position will remain open until filled.