Title

Employer Relations and Administrative Coordinator - Career Exploration & Development (CXD)

Posting Number

S01104JP

Department

Career Exploration and Development

Job Summary

• Serve as the first point of contact for the CXD office by monitoring and directing inquiries to the office email inbox and welcoming and directing office visitors in reception area.
• Manage front-desk student staff and provide guidance and support to student workers.
• Execute Employer Relations tasks, including job postings, marketing materials, and event support, as assigned by the Associate and Assistant Directors.
• Implement marketing plans that include social media marketing, targeted emails, weekly events/hiring newsletter, table tents, and additional outreach to advisors and campus partners.
• Help with organizing and managing logistics for on-campus events.
• Support the Associate Director in communicating upcoming jobs and events to the Advising team.
• Manage office-wide administrative operations, including handling office records, expenses and supplies; coordinating the interviewing and hiring of new staff; overseeing the office calendar; and assisting with special office-wide projects as needed.
• Develop and share technical expertise on Handshake, CXD’s jobs and events platform.
• Serve as first point of contact between CXD and Information Technology, Facilities, Human Resources, and other departments on campus.
• Handle onboarding tasks for new employees including setting up their workspace, making sure they have access to and understand how to use computer and commonly used Bowdoin platforms, use of office equipment and other tasks as requested.
• Provide scheduling support for the Executive Director, such as coordinating outings weekly staff meetings and meetings with multiple stakeholders across the campus/externally.

Education/Skills Requirements

• Exceptional organizational skills and the ability to manage multiple tasks and projects effectively
• Excellent verbal and written communication skills
• Strong customer service skills with the ability to handle many external correspondences at once.
• Ability to work independently and as part of a team

• Bachelor’s degree preferred.
• Familiarity with and interest in marketing and graphic design

Experience Requirements and/or Equivalents

• Familiarity with Microsoft Office Suite, and experience with budget monitoring, invoice tracking, and payment

• Working experience with web editing tools and software; Working knowledge of Adobe Creative Suite (Photoshop, InDesign, etc.) and interest in graphic design.
• Previous experience with customer relationship management (CRM) tools a plus.

Standard Work Days and Hours

• This is a full-time, 1.00 FTE, year-round position with standard hours of 8:30 a.m. to 5:00 p.m. M-F, with infrequent evening commitments during the school year.
• This is an in-person role based in Brunswick, though some flexibility for hybrid work may be provided when classes are not in session and students are not present, at the discretion of the Associate Director.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

First Shift

Employment Category

Full Time Year Round

FTE

1.00

Benefits Eligible

Yes

Pay Type

Hourly

Background Check Package Requirements

Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

No

Is a pre-placement physical required for this position?

No

Posting Date

04/28/2023

Applications Accepted Until

Open Until Filled

No

Type of Posting

Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.