About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the general supervision of the Associate Athletic Director for Finance and Business Services, the Director of Finance and Business Services is responsible for the daily management of all fiscal activities of the NCAA Division I Athletic Department including budget reporting, expense analysis, reallocations, and revenue tracking. Assures all fiscal activities are conducted in compliance with Federal, State, Conference, Institutional and NCAA laws and regulations. Maintains and ensures fiscal integrity of the Department’s $45 million budget. Oversees the daily management of the Athletic Business Office. Creates, implements, and manages comprehensive business operations systems and processes that maintain and support a sound fiscal environment for the Department’s 21 Division I intercollegiate sports programs and administrative offices. Prepares necessary financial reports required throughout the given fiscal year to be used as a tool for budget management, budget preparation, and financial reporting to maintain proper funding levels for all areas within athletics. Provides guidance to Athletic Department constituents as to best operational practices.

Essential Functions

• Oversees all of the daily fiscal activities of the NCAA Division I Athletic Department including budget reporting, expense tracking, reallocations, and revenue tracking. Assures all fiscal activities are conducted in compliance with Federal, State, Conference, Institutional and NCAA laws and regulations.
• Maintains and ensures fiscal integrity of the Department’s $45 million budget.
• Manages Department’s prepaid card program, uploading funds for travel per diem, recruiting visits and other occasions. Reconciles charges to appropriate budgets via journal entries. Implements best-practice policies to increase efficiency of requests, uploads and re-allocations.
• Oversees all daily management aspects of the Athletic Business Office including monitoring the Department’s operating expenses and budgets.
  • Has signature authority as defined by the Associate Athletic Director for Finance and Business Services.
  • Oversees preparation and reconciliation of operating budgets for each of the Athletic Department sports and administrative areas.
  • Consistently analyzes financial data and compares budgeted to actual results with a view to identify, explain, and correct variances as appropriate.
• Reconciles and creates monthly financial reports in an accurate and timely manner and clearly communicate monthly financial data to all head coaches and heads of department. This includes keeping the Associate Athletic Director for Finance and Business Services abreast of discrepancies, changes or concerns.
• Executes daily, month-end, and year-end financial tasks for athletic accounts which includes posting journal entries and budget transfers.
• Advises senior staff and head coaches about on-going finance, budget and business issues, and develops financial models for planning purposes.
• Coordinates housing and meal needs when necessary in conjunction with Residential Life, Conference Services, and Auxiliary Services.
• Provides assistance and information to the Associate Athletic Director for Finance and Business Services for the annual audit, EADA, and annual budget reports for the Faculty Senate and Athletic Council.
• Keeps abreast of current trends and developments in the field through publications, seminars, and conferences.

Other Functions

Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Bachelor’s Degree required in Sports Management, Business Administration, Accounting, or related field.
• Minimum of four (4) years of demonstrated experience in areas of budget and finance.
• Demonstrated experience with database and spreadsheet creation and management specifically Excel.
• Experience creating policies, procedures and systems in an office environment.
• Well-developed interpersonal, conceptual, organizational, and communication skills.
• Ability to anticipate and handle last minute concerns.
• Ability to work independently and exercise sound personal judgment.
• Ability to participate effectively in team efforts and in diverse groups of constituencies.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Four years of demonstrated experience in areas of budget and finance in a higher education setting.
• Demonstrated experience working in an intercollegiate athletic setting.
• Familiarity with Peoplesoft financial production and Summit reporting.

Physical Demands/Working Conditions

Typical Office Environment Activity.

Work Schedule

Monday-Friday 8:30AM-4:30PM, 37.5 hours per week.

Salary Information

PSU Salary Level 27

PSU Hiring Ranges

Special Instructions to Applicants

Along with your application, please submit a resume, cover letter, and contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.