Confidential Secretary- Culture and Climate Transformation

PRINCIPAL DUTIES

• Provide administrative support (calendars, clerical, communication, travel and payroll) to Culture and Climate Transformation Administrators

• Provide clerical support to CCT and Special Services Team members.

• Meeting preparation/scheduling/assistance

• Maintain and monitor CCT budgets using district software, spreadsheets and databases

• Coordinate CCT staffing data and decisions with appropriate district departments such as Human Resources, Accounting, and Business Services

• Prepare short term contracts as needed

• Provide the specified administrative support in the following areas:

  • Bullying and Harassment

  • Coordinate communication with families regarding outcome of investigations

  • Maintain database and recordkeeping

• Homeless/Foster - Maintain database and recordkeeping

• English Language Learners (ELLs) - Coordinate logistics for interpreters and translators in collaboration with CCT director and Family Liaison team.

• Special Services- Support a variety of operations within the Special Services Department which could include, but not limited to Medicaid billing, ACHIEVE entry, and organization and record-keeping related to the CRCSD Settlement Agreement with the United States Department of Justice

PREPARATION, EXPERIENCE, SKILLS

• Documentation of extended learning experiences beyond high school diploma (e.g. CPS; Associate Degree-Community College; BA degree; Completion of program of advanced computer classes).

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

• Must be able to successfully use, maintain, and manipulate Microsoft Office Professional Software (Word, Excel, PowerPoint, and Access), Grant Wood Area Education Agency Mainframe software (student data and assessment systems and financial accounting system), and the District e-procurement system BuySpeed Online

• Maintains confidentiality and professionalism

• Strong interpersonal relationship skills

• Provides active communication and positive relationships with administrators, customers, staff, and community members

• Effective oral and written communication

• Ability to work under pressure with frequent interruptions

• Ability to problem solve independently and with others

• Ability to manipulate accounting software

• Reports to work as scheduled on a regular and reliable basis

• Ability to work independently

• Aptitude for detail

• Capable of representing the school District in a professional manner, which includes but is not limited to confidentiality, communication skills, and ability to present a professional personal image.

CLASSIFICATION

Confidential Secretary

Twelve (12) months.

EMPLOYMENT DATE and COMPENSATION:

$21.20 per hour

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc. Ability to effectively write reports and communications to administrators, colleagues, parents, students and staff. Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students.

MATHEMATICAL SKILLS:

Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data.

REASONING ABILITY:

Ability to solve problems effectively. Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS and ABILITIES:

Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:30 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing.

** The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

AN EQUAL OPPORTUNITY EMPLOYER

The Cedar Rapids Community School district is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer. If you or someone you know requires accommodation in the hiring process, contact the Executive Director of Human Resources at 319-558-2747.