What is this career opportunity?
General Services Division (GSD) is comprised of Capitol Facilities Maintenance, Real Property & Leasing, Surplus Property & Recycling, and State Print & Mail. GSD is seeking a Business Coordinator to join their central operations team, at the direction of the Planning & Operations Manager. The ideal Business Coordinator is a highly organized, self-motivated, professional that will support the overall GSD mission of smart stewardship over State assets. This position is responsible for engaging division leadership and project managers in order to help synchronize business functions and digital assets.

The Business Coordinator performs a variety of technical and administrative duties within GSD operations, including:

• Support basic accounting technician functions

• Prepare materials for public meetings such as agenda, information packets, minutes, etc.

• Manage digital share drive

• Operational reporting and data coordination

• Logistical support for division activities (Capitol Square Farmer’s Market, Capitol events, Surplus Garage Sales, etc.)

• Policy Knowledge Base administration

• Asset tracking

This position offers potential development opportunities including data visualization, an understanding of basic business operations, and information research and analysis.

You can learn more about the Department of Administration’s General Services Division here.

In this position you will be afforded the opportunity to telework, however there will be required weekly in office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

This position will be open till filled with a May 15, 2023, first review date.

What are we looking for?
Education and Experience:

• Two years of post-secondary education in business administration, accounting, or a related field; and one-year applicable experience.

• Alternate combinations of education and experience will be considered on a case-by-case basis.

Ability to:

• Utilize different software and systems

• Provide exceptional customer service

• Reconcile and analyze account activities, and identify and resolve errors and discrepancies

• Operate with confidentiality and integrity

• Follow policies and procedures, as well as identify operational efficiencies

• Prioritize workload and work on multiple tasks

• Plan, organize, gather information, and conduct research

• Resolve issues using critical thinking skills

• Focus in a busy environment and have strong organizational skills

• Communicate appropriately in a variety of settings using professional judgment and discretion

• Effectively communicate both orally and in writing

• Establish and maintain effective working relationships

• Work independently with little supervision and as part of a team

Does this sound like you?
Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)

What can you expect from us in return for your hard work?

Ø Look here to see the additional benefits! They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more…

Ø Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.