Benefits Specialist
Full Time
Salem, OR 97301
Posted
Job description
Join our team and become a part of a supportive community dedicated to individual and community enrichment.
Catholic Community Services (CCS) is a faith-based organization, rooted in the values of Love, Justice, Truth, and Freedom, that has continually served the community for the past 80 years. We seek individuals who are motivated, compassionate, and eager to make a difference in their community. Along with our competitive wages CCS offers a variety of employer paid benefits for employees. We are committed to providing the best care for those that we serve and advancement opportunities for our staff. Join us today and become a champion in the lives of others!
Pay: $19.01 - 24.22 / hour (based on experience & education)
Schedule: Monday - Friday (8am - 5pm, flexible workday)
Location: Salem, OR
Type: Full-Time / Non-Exempt
General Position Summary
This position oversees HR role in the organization’s benefits programs including but not limited to: Medical/Dental/FSA, Retirement plans, Insurance plans, Paid and Unpaid Leave, Unemployment, Worker Compensation, as well as issues related to the Americans with Disabilities Act. Requires extensive experience and judgment to plan benefits implementation along with processing, tracking, and coordinating full administration of benefits program.
Minimum Qualifications
High School Diploma or equivalent and two years of experience in benefits administration in the human resources environment.
Familiar with a variety of the human resources’ concepts, practices, and procedures related to
benefit administration and confidentiality.
Experience training staff from entry level to supervisors
Proficient in Microsoft Suite
Preferred Qualifications
Professional in Human Resources certification (PHR/SPHR)
Associate Degree
Benefits We Provide:
4 Weeks Accrued Paid Time Off (PTO) per year- 100% Medical/ Vision Coverage for Employees
- 50% Medical coverage for dependent/ spouse
- 401(k) Retirement Plan Employer Match
- Flexible Spending Account (FSA)
- Life Insurance Plan
- 11 Paid Holidays/ Holiday Pay
- Mileage Reimbursement
- Jury Duty Paid Leave
- Bereavement Leave
- Wellness Activity Discounts
- Annual performance evaluations and pay increases
- Employee appreciation events
Additional Benefits Offered:
Multiple Dental Plan Options- Supplemental Life Insurance
- Discount Gym Memberships with Medical Enrollment
- Aflac Voluntary Supplemental Insurance
- Legal Guidance
- Work-life Solutions
- Will Preparation
- 24/7 Resource Support & Information
- Employee Referral Program
Supervisory Responsibility
None
Required Skills, Knowledge, and Abilities
Computer word processing, spreadsheets, Internet, and e-mail.
HRIS systems.
ERISA, employment, wage and hour, civil rights, and leave laws.
Quality Assurance Principles.
General employment practices and principles and employee benefits
Office practices and procedures.
Organizational skills.
Knowledge of HIPAA privacy practices, EEOC, ADA, COBRA, PLO, FMLA, and OFLA regulations.
Respect the dignity of each person.
Provide leadership and mentoring.
Train staff.
Work effectively with a variety of people from diverse backgrounds
Communicate tactfully, confidentially, and sensitively with employees orally and in writing
Lead and facilitate meetings.
Establish collaborative working arrangements and work in a team setting.
Provide exceptional customer service.
Handle multiple projects
Create and project positive agency image
Evaluate work and monitor through continuous quality improvement
Provide exceptional customer service
Solve problems and meet customer needs
Assess, plan, organize, and follow-up with projects or plans
Work in a fast-paced environment
Handle complex situations
Remain confidential
Work independently, be self-directed, and work as a team player
Essential Position Functions and Key Work Processes
Utilizing the Human Resources Information System(s) and SharePoint to track and pulls data related to employee benefits and prepares reports for CHRO, vendors, various teams and/or committees as requested
Administers FMLA, OFLA, Paid Leave Oregon, Worker Compensation, Personal/Administrative Leave, unemployment, and ADA programs in coordination with Payroll, HRIS Analyst & Departments as applicable.
Participates and leads committees, projects, activities, and events related to employee engagement as assigned or approved by CHRO.
Oversees employee benefit programs. Ensures that all vendors are notified, notices distributed, that employees receive accurate information, and employee benefit questions are answered
Oversees Annual Open Enrollment in coordination with Workforce Analyst/HRIS
Assists CHRO by providing reports and analysis, so the team can make informed recommendations and/or decisions
Stays current on all ERISA, HIPAA, Leave laws, employment, and wage & hour laws and regulations
Research and provide accurate, current updates to CHRO on benefit related regulations and best practices for administration.
Implements corporate benefits programs, policies, and procedures; reviews benefit programs, suggests modifications, and evaluates whether benefit plans contribute to achievement of competitive market position and other goals identified by the organization.
Responsible for recommending, in conjunction with the HRIS Analyst, new benefit plans or changes to existing benefit plans to CHRO.
Advises/counsels Directors, Managers, Supervisors and Employees regarding all matters related to benefit administration including, but may not be limited to, unemployment, leaves of absences, workers compensation and workplace accommodations
Under the supervision of the CHRO, develops and conducts agency wide training related to HR policies and benefit programs
Participates on committees as requested and approved by CHRO
Attends meetings, trainings, or assists with other projects as assigned by the CHRO
Standard Expectations
Follow the mission, community commitment, vision, values, and traditions of the Catholic Community Services
Follow the Policies and Procedures of CCS as outlined in the Governance and Administrative Policy Manual
Follow the Human Resources Policy regarding attendance and tardiness
Follow all safety measures as required by OSHA and the Catholic Community Services
Follow confidentiality expectations regarding the internal and external people we serve
Provide professional and respectful client and customer service for all clients and customers]
Understand and adhere to the Principals of Catholic Social Teaching.
Support multiculturalism by treating all people with dignity and respect, not engaging in any discriminatory behavior, participating in four hours of diversity and justice training per year, and support the program’s cultural competency goals
Act as a team member to include active participation, work well with others, and support team efforts
Job Complexity
To handle multiple priorities
To deal with technical policies and procedures, licensing and accreditation agencies, and employment regulations
To communicate effectively with all types of people
To maintain a high level of confidentiality
To stay current on all legal compliance regulations
To continually use good judgment and make sound recommendations
Interpersonal Contacts
Contacts are numerous and frequent with individuals and groups inside and outside the organization. Interactions are face to face, in groups, and by telephone and may involve dealing with disgruntled and/or hostile individuals. Contacts include employees, customers, consultants, vendors, and community people.
Job Environmental Conditions
This position is frequently meeting and talking with people, has many interruptions, continually coordinates projects, and from time-to-time travels to and from meetings. The incumbent may be subject to inclement weather conditions when traveling to and from meetings or areas. In addition, these are the physical conditions: Occasionally is defined a 0 - 1/3 of an 8-hour day; Frequently is defined as 1/3 - 2/3 of an 8-hour day; Continuously is defined as 2/3 - 3/3 of an 8-hour day.
Standing - Frequently, while moving to one area to another area, during presentations, and while going to/from work or meetings
Sitting – Frequently, while working on the computers completing necessary paperwork, in meetings, and traveling in an automobile or other transportation options
Walking - Frequently, to move from area to another area
Lifting, and/or Carrying - Occasionally, while lifting/carrying written materials or moving them from one area or another area, (Up to 15 - 25 pounds.)
Pushing/Pulling – Occasionally, while moving office equipment, supplies, computers, and other facets of the job
Stooping/Bending/Crouching/Kneeling – Occasionally, while getting files, books from a shelf, picking up supplies, using electrical outlets, and getting out of or into automobiles, or other types of transportation
Reaching/Twisting - Occasionally, while retrieving equipment, supplies and paper from various places, and handing out materials
Handling/Fingering/Feeling - Continuously, while completing necessary paperwork
Twisting – Occasionally, in the performance of all facets of the job
Talking/Hearing - Continuously, in the performance of all facets of the job
Seeing - Continuously, in the performance of all facets of the job
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