Haymarket Media, Inc. is seeking an Associate Program Manager to join the Haymarket Medical Education (CME) team This position is located in our Paramus, NJ office.

Job Overview:

Haymarket Medical Education is looking for a talented, organized and energetic individual that is interested in building a career at Haymarket Medical Education, an accredited medical communications company. A full-time position working as part of a team with other departmental resources to deliver quality continuing medical education to practicing clinicians via live, print and digital programs.

Responsibilities:

Assist senior level program manager with all aspects of coordination for the planning and development of continuing education activities/programs from grant approval through final delivery which encompasses the following:

• Attend planning meetings for proposals with program manager
• Attend kick off meeting once program is funded
• Help to create, maintain and follow program timelines from onset through delivery
• Serve as a liaison with internal departments routing program materials, follow up on deliverables due to ensure timelines and approvals are being met
• Work with partners and outside vendors depending on program specifics to ensure all parties are engaged and aligned with timelines and deliverables
• Process PO’s and billing authorizations through our accounting system
• Assist program manager with program administrative support (i.e.; development of contact sheets, association applications/forms, check requests, status report updates, Invitations and Thank you letters
• Work with the website development team and program manager in putting together the information needed to build an activity on the learning website.
• Ensure all necessary copies of materials are saved in the job folder includes budgets, proposals, outcomes reports, etc.
• For live events, work with meeting manager to plan for faculty and staff travel, work with creative services team and program manager to prepare meeting materials and work with printer once approved for release.
• When applicable, work with associations to identify meeting dates and requirements, (i.e.; attendance, final application due dates, CME accreditation process, etc.)
• Travel with the program manager lead to various meetings when necessary to assist onsite with logistics
• Learn the grant submission process working alongside program manager
• Assist program manager to ensure CME requirements are met (including evaluations, faculty disclosures, contracts, approvals, etc.)
• On-site meeting management with program manager to ensure all program details are met on site
• Assist with reconciliations working with approved budget and overall close out of activities

Skills and Requirements:

• Strong verbal and written communication skill
• Detail-oriented and highly organized
• Self-starter who requires little supervision or direction
• Good time management and prioritization abilities
• Strong customer service
• Travel with the lead team for live meetings – Approx. 5 to 7 meetings a year.
• Good onsite skills – friendly, accessible, able to trouble-shoot when necessary
• Ability to work well under pressure and adapt to ever-changing scenarios
• Ability to think out of the box for problem solving
• Team Player
• Bachelor's degree strongly preferred
• Minimum three (3) years program/project management experience in medical education/communication
• Proficiency in Microsoft Office applications
• Familiar with Google suite preferred but not required

Special Instructions:

• Please include a cover letter with resume

What We Offer:

• A competitive compensation package
• The salary range for this position is $70,000 to $75,000. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Work from anywhere option to ensure work life balance
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week “Work from Anywhere” benefit, to ensure work life balance

About Haymarket Medical Education:

HME is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team. Education content developed by HME is done in accordance with the ACCME Standards for Commercial Support and the Joint Accreditation criteria that activities/educational interventions are developed independent of commercial interests.

Haymarket certifies content for AMA PRA Category 1 Credit(s)TM for physicians, ANCC Contact Hours for nurses, ACPE continuing pharmacy education credit for pharmacists as well as AAPA Category 1 CME credits for physician assistants and ACE continuing education credits for social workers. HME has also been approved to provide continuing education credits for Dietitians, Psychologists, Dentists and Optometrists.

The Mission of the HME IPCE Program is to design and implement educational activities by and for the healthcare team in the translation, dissemination and application of evidence-based knowledge and strategies to improve patient safety and positively impact overall clinical outcomes. The goal of HME’s continuing education program is to enhance interprofessional team effectiveness in providing the best possible care for patients and improve patient outcomes.

About Haymarket:

Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets, from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3, 5, or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @haymarketmedia.com are legitimate.

When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through LinkedIn.

You can view our open positions on our website US careers section: www.Haymarket.com

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