POSITION SUMMARY:

Under the direction of the Senior Program Director, Expanded Learning (SPD), and in partnership with the Program Director of Afterschool & Camp, the Associate Program Director will provide direct leadership and oversight to curriculum development, tutoring program and staff, and the success of the PBS (Positive Behavior Support) model within the SS YMCA Afterschool & Camp Programs for all participants. This position is allocated at 100% of their time in the program and manages all curriculum and behavior support planning with a specific focus on K-3 students and the counselors and tutors who serve those grades. The Associate Program Director serves as a liaison between the school (teachers and reading/math resource specialist) and the academic portion of the Afterschool program. Because behavior and academics go hand in hand towards the overall success of the children in our program, this position is also responsible for the implementation of the afterschool and summer camp PBS programs and provides direct positive behavior support to students on a daily basis. They will also assist staff in developing individual positive development of positive behavior strategies for intervention with students. The Associate Program Director will exhibit behaviors and attitudes that are consistent with the YMCA mission and policies of the Association.

Critical areas of expertise include; managing program quality, interacting with parents and school administrators, grant management implementation of curriculum programming, staff leadership, proven results in growth in programs, successfully overseeing part-time and entry-level staff teams and interviewing, hiring and onboarding staff members.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Program Quality and Growth

• Academic Curriculum > Will design, manage, and implement academic curriculum and lesson plans for program participants, in K-5 students and the counselors and tutors who serve those grades.
  • Assess the needs and interests of individuals and groups and prepare instructional program activities accordingly, given the available materials, equipment or center.
  • Develop curricula and plan course content and methods of instruction; evaluate and revise curricula as needed.
  • Prepare and schedule activity times to ensure participation, attendance, and daily agenda.
  • Prepare and implement remedial activities for students that may require extra help.
  • Work with SPD and Program Director to ensure delivery of curriculum and all grant related metrics
• Behavioral Development > Provides daily direct positive behavior support to students and assist staff in developing individual positive development of positive behavior strategies for intervention with students.
  • Develops and maintains collaborative relationships with school staff, students and parents.
  • Meet with tutors weekly to develop lesson plans and measure student growth.
  • Create behavior documents to communicate daily student behaviors and track data.
  • Provide positive behavior support and interventions to group leaders during program hours
  • Collect data and complete academic and behavior reports
• Work with SPD and Program Director to respond to member and participant concerns in a timely manner, ensuring a positive program experience for participants, parents and school partners. Anticipate and exceed expectations consistently throughout programs.
• Assist the SPD with achieving strategic plan targets.
• Works with grant team to submit all required grant data in a timely manner and attend meetings with funders as requested by the SPD.
• Assist in developing additional procedures and training materials for staff.
• Participate in appropriate association Service Delivery Team meetings to support high-quality development and delivery of youth programming.
• Assists with special projects as needed.

Operations/Team Leadership

• Adhere to and ensure enforcement of program rules and communicate them positively and effectively to staff, members and program participants.
• Manages projects as assigned and coordinates for all participants, supplies and scheduling necessary to complete them. Coordinates logistics for associate meetings and training as requested.
• Participates in hiring, developing, motivating and retaining a committed staff team passionate about the YMCA's mission, safety and service to members, and the Tampa Y promise.
• Creates and maintains meaningful and impactful relationships with the families, school administration and staff, and community leaders and members.
• Assists the Senior Program Director to ensure documentation is current and updated, including staff member certifications, staff member meetings, and trainings.
• Assists with monitoring staff members and volunteers are scheduled in accordance to safety and program needs and ensures all safety and program ratios are followed.
• Follows all federal, state, county and schoolboard laws and regulations related to payroll, associate scheduling, licensing, child labor laws, etc.
• Completes all job related, supervisory and other trainings as required.
• Assists with special projects as needed.

Safety and Risk Management

• Ensures all Tampa Y program standards and best practices are implemented and followed. Applies YMCA policies and procedures, including those related to best practices, emergency procedures, medical and disciplinary situations and child abuse prevention.
• Ensures all program staff are properly trained and prepared for emergency situations. This includes implementing and following training requirements in addition to ensuring proper reporting of all incidents/accidents according to risk management procedures
• Ensures the health and safety of all children.
• Assists in inspecting classrooms and grounds to ensure the safety, orderliness, sanitation and cleanliness of facilities.
• Assists in conducting health checks on children for health concerns, including ringworm, head lice or other health conditions and reports immediately to the Summer Camp Director.
• Monitoring youth activity in the program center and specific areas of program use.
• Reporting any items that may provide a health or safety hazard to staff, members or guests to maintenance staff.
• Immediately report any suspicious behavior and violations of policy and procedures to your supervisor.
• Monitors daily program operations to adhere to all state, local and YMCA health & safety regulations.
• Uses discretion and independent judgment in handling confidential and sensitive information in connection with the Tampa Y program responsibilities and communication to/from leadership, associates, vendors, and guests.

Other Youth Development Support

• May be required to serve as “leader on duty” on nights and weekends to support BASE and family center programs.

Assist in all areas, project teams, job tasks as assigned.

Attend all conferences, trainings, meetings, and presentations as assigned.

Cause-Driven Leadership® Competencies

Mission Advancement > Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.

Collaboration > Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness > Makes sound judgements, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members

Personal Growth > Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

POSITION REQUIREMENTS:

Education/ Experience Required:

• Bachelor’s degree in elementary education, child development, recreation, or equivalent experience preferred.
• Minimum of three (3) years of experience in camp, afterschool, or similar youth related programs with at least six (6) months of supervisory experience preferred.
• Prior grants management experience preferred.
• Ability to plan, organize and implement childhood education curriculums.
• Must be able to work cooperatively with children, parents and peers; demonstrate character, integrity, adaptability and patience in communicating with others.
• Skilled in verbal communication with children and conflict resolution preferred.
• Consistently self-driven and goal-oriented with the ability to set effective team and individual goals and take ownership for results.
• Ability to multi-task, manage workload in an organized manner and develop effective relationships with children to achieve goals; an ability to change direction quickly when circumstances require while maintaining positive attitude.
• Basic knowledge of developmentally appropriate practices for early childhood.
• Basic knowledge of behavior modification theories and practices.
• Basic knowledge of current educational techniques and practices.
• Proficient in using email, Internet, and other PC-based applications with the ability to learn and adapt to new technology.

Certifications/Trainings Required:

• Must obtain within 30 days of employment and then maintain current certifications in BLS and First Aid.
• Maintain other required certifications as stated in the training matrix.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The associate frequently is required to sit and reach, and must be able to move around the work environment. The associate must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate. Ability to work in a variety of environments, specifically those subject to extreme humidity/dampness, heat and cold. This position requires a valid driver license and may require local travel.

The Sulphur Springs YMCA at the Sulphur Springs K-8 Community Partnership School (SSK8) is a long-term initiative in one of Tampa’s most vulnerable neighborhoods, designed to have a collective impact on low-income kids and families in the underserved neighborhood. As the lead partner agency with SSK8 for more than ten years, the Y’s services are embedded in alignment with the school to provide year-round support services ranging from academic support, social and emotional enrichment and parent engagement as well as meeting physical health needs.

The Sulphur Springs YMCA’s Community Learning Center (CLC) is an extended learning program providing support to SSK8 students in the form of extended learning care. In keeping with the Y’s mission and vision, staff take a holistic approach to programming, focusing on academic enrichment, healthy living and social-emotional development through positive behavior support (PBS).

The Tampa Y is an Equal Opportunity Employer and a Drug-Free Workplace.

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