Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.

UM Housing invites applications for an Associate Director of Fiscal Operations to provide independent operational and financial oversight and leadership for all Housing business ventures. This position develops and implements complex individual operating plans, unit and departmental budgets, all business assessments, and strategic planning. Using data from unit operating plans, this position oversees the development of the Housing operating plan and consults with and advises leadership teams on potential improvements of revenue generating processes. This position is also responsible for the $15,000,000 annual Housing revenue budget and all financial reports related to the operation of a complex financial system, including 3 distinct profit centers and third-party vendor contracts, such as university vending machines for snacks and Coke, cell phone towers, linens, cable TV, etc. This position is also responsible for overseeing the financial health of the Griz Card Center. This position is responsible for highly complex analytical, in-depth management of budgeting processes and systems across multiple fund accounts that have dynamic revenue and expenditure activity. Responsibilities also include providing a wise variety of internal and external reports, many of which are utilized by internal and external decision-makers and providing effective financial analysis.

The Associate Director of Fiscal Operations will apply budgeting and accounting theory to various problems by using analytical, evaluative or interpretive processes and independent problem-solving skills. This position will suggest refinements to processes and reporting needs and implement changes in collaboration with the Housing Leadership Team.

This position provides professional daily, weekly, monthly, quarterly, and yearly assessments regarding overall Housing or a specific operational unit’s financial condition and establishes benchmarks, goals and direct long-range financial planning. This position develops and manages all Housing financial contracts and memorandums of understanding with other UM departments, purveyors, and third-party vendors.

The Associate Director of Fiscal Operations will reconcile data in Housing financial systems (Star Rez, Transact, payroll) with the Banner Financial system. This position will develop and manage daily, weekly, monthly, quarterly and yearly reports on budgets, capital, income statements, operating revenue and expenditures. They will also ensure the integrity of internal and external fiscal reporting to assure profitability and a secure bottom line.

This position will collaborate with Housing staff to ensure accurate and timely loading of rents for University Villages and the Lewis & Clark Villages into Banner Finance each month. This incumbent will load into Banner each semester room rents and board plans for everyone in the residence halls in collaboration with the Associate Director of Operations. In addition, this position will provide direction, coordination and oversight for the billing and collection processes and procedures of Housing. They will ensure there is segregation of duties and of processing capabilities in this area. The Associate Director will become the Housing ‘expert user’ regarding all Housing procurement activity, whether handled via purchase order, Pro Card, direct billings from vendor or by other means.

This position will collaborate closely with the facilities staff to track operational finances, repair and renovation projects, major equipment purchases, small and large equipment inventory management, and capital projects. This position is an active member of the Housing Leadership team. As part of the Housing Leadership Team, this position will write and contribute to Housing policies and procedures, strategic planning, marketing planning and facilities master planning.

Position duties also include, but aren’t limited to:

• Serving as a member of the UM Housing Leadership Team.
• Working with the Executive Director, Directors, Associate Directors, and Assistant Directors to formulate departmental policy and practices;
• Representing the Executive Director in their absence in all areas related to budget, and other areas of the UM Housing operation as needed.
• Serving on or coordinating department, Division of Student Success and Student Affairs, and University committees, task forces, or special projects.
• Overseeing all budget processes for the department.
• Advising and consulting with relevant leadership members on budget developing in their areas.
• Serving as StarRez Housing Management System Super User.
• Developing an understanding of all revenue and accounting related modules, processes, data integrations, and reporting processes.
• Overseeing apartment rent posting and payment processes and related process development, accounting, auditing, and campus finance coordination.
• Managing the not paid processes.
• Advising and consulting with relevant leadership team members on the implementation of financial related housing termination processes in alignment with general department operations.
• Consulting with conference staff to ensure appropriate billing and payment for conference operation.
• Advising and preparing reports regarding fiscal picture of conference program.
• Working with relevant leadership team members to provide input and guidance for residence hall and apartment occupancy management.
• Developing internal accounting/financial processes and procedures which ensure accountability and compliance with rules and regulations.
• Implementing or advising and consulting on all departmental purchasing procedures including furniture, apparel, and office and operational supplies.
• Reviewing and approving for payment all Housing Pro Card activity in a manner consistent with Pro Card rules and regulations.
• Overseeing implementation and audits of student leader program funds and purchasing processes.
• Advising staff on travel procedures.
• Ensuring compliance with university travel processes.
• Managing membership and dues for all department level professional organization memberships such as ACUHO-I and AIMHO.
• Serving as the liaison between Housing and any audit teams, internal and external.
• Becoming the Housing expert user of Griz Mart, procurement, and contracts.
• Proposing and providing justification for changes to Housing fees and rates.
• Determining Housing training needs in regard to financial operations.
• Managing the Coca-Cola and Valley Vending contracts for the campus and distribute funds as needed.
• Serving as the appeals officer and committee chair for all rent and charge appeals for the residence halls and the apartments.
• Acting decisively, diplomatically, and exercising independent judgment and discretion to advance and protect departmental and University relations in resolving situations that are unique or controversial.

Position Details

• Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
• Salary for this position is $70,000 to $77,000 per year commensurate with qualifications and experience.

Required Qualifications

• Bachelor’s Degree in Accounting or a related business field
• Five to seven (5-7) years progressive experience and a strong knowledge of budget management or an equivalent combination of education and experience.
• Considerable and current knowledge of finance theory, budgeting, and accounting.
• The ability to react quickly to changing business circumstances.
• Excellent written and verbal communication skills.
• Detail orientation and advanced organizational skills.
• Knowledge of or ability to learn Star Rez computerized Housing System requirements.
• Professional upper management, supervisory, and training experience.
• The ability to envision, develop, and implement complex financial models, reports, projections, strategies, and business plans.
• The ability to participate in benchmarking and goal setting for a $15,000,000 collegiate housing operation.
• The ability to effectively and professionally communicate with a diverse group of internal and external customers and business partners.
• Advanced conflict resolution and negotiation skills.
• Excellent computer skills and experience with Microsoft Office, spreadsheets, time accounting software, point of sale devices, and computerized housing management systems such as Star Rez.
• Leadership and management experience.
• Skills required to effectively work with and remain respectful and professional in dealing with individuals throughout the course of highly stressful circumstances.

Preferred Qualifications

• A Master’s Degree in a related field
• Experience with maintaining a budget and ability to follow budget procedures.

About UM and the UM Housing

The University of Montana is flagship, research-intensive R1 institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

UM Housing provides safe, clean, healthy ad affordable living and learning facilities that foster an inclusive community living environment for students, staff, faculty, and guests. Services provided in these facilities support and nurture educational experiences and personal development at the University of Montana. UM provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. Located at the heart of western Montana’s stunning natural landscape, UM attracts first rate teachers, researchers, and students from around the world. A city within a city – with its own eateries, stores, medical facilities, banking and postal services and zip code – UM has an increasingly diverse population and rich culture.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
  • Video: Mission First, People Always
  • UM on YouTube
• City of Missoula
  • Video: There's This Place
  • Destination Missoula
  • Missoula Area Chamber of Commerce
• The State of Montana
  • Visit Montana

Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Sunday, June 4, 2023 by 11:59 PM MST

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

• Letter of Interest – addressing the stated required skills for the position
• Detailed resume-listing education and describing work experience
• Three (3) professional references- Names and contact information

• Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.