This Administrative Specialist CL2 with the University of Maine Cooperative Extension is a full-time, year-round, contingent upon funding position. This position is responsible for administrative and bookkeeping support to the Cumberland County office of the Cooperative Extension. The work done in this position is essential to Cooperative Extension’s mission because it provides customer service to the public and supports local Extension staff in 4-H Youth Development and Food & Nutrition programs. Position will be based in the University of Maine Cooperative Extension Regional Learning Center, Cumberland County office in Falmouth, Maine. Travel throughout the county, and some state and regional travel may be necessary. Full-time, regular position, 40 hours per week, 5 days per week. Normal daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $17.69/hour, or applicable transfer rate.

Essential Duties and Responsibilities:

• Provides administrative support by assisting with the planning and coordination of projects and events.
• Prepares, orders, and organizes course materials.
• Handles verbal and written communications with clients regarding a broad range of questions, issues, and requests.
• Creates and maintains databases and filing systems, including data entry and those that contain confidential information.
• Composes and edits a variety of standard and specialized correspondence including social media. updates, client emails and calls, and outreach efforts.
• Collaborates with other staff to maintain a functioning, welcoming office environment.
• Serves as contact for outside vendors, agencies and organizations.
• Supports client and volunteer needs and responds to questions in a timely manner.
• Updates and maintains websites, social media accounts, and newsletters.
• Prepares special documents and reports.
• Receives, processes, and monitors financial transactions for a broad range of accounts and sources.
• Attend staff meetings and meet with staff to support programs.
• Prepares meeting minutes and agendas.
• Serve on organizational committees as appropriate.
• Performs other reasonably related duties as assigned.

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

Required:

• High school diploma or equivalent (G.E.D.) AND sufficient experience, including two years administrative support experience.
• Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
• Ability to communicate effectively using oral, written and electronic methods.
• Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
• Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.

Preferred:

• Knowledge of University of Maine Cooperative Extension and its educational programs
• Experience with UMaine’s General Ledger and MaineStreet systems
• Ability to maintain moderately complex databases
• Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For questions about the search, please contact search committee chair: Kate McCarty kate.mccarty@maine.edu.

The successful applicant is subject to appropriate background screening.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).