Job description

Eckert Byrne LLC, based in Cambridge, is a distinguished law firm that provides tailored estate planning and estate administration services. We strive to maintain ongoing relationships with our clients well beyond the planning stage. We are a very close-knit team, and everyone pitches in when needed on any level. We are a work family and we’re looking for someone who wants to join us and be a part of our family. We care deeply about the clients as we’re there to help people get through difficult things whether it’s estate planning or the death of a loved one. We are caring, compassionate, and go the extra mile to help our clients and each other. We have a small office environment in a beautiful office in an old, converted factory. Our growing firm is seeking an Administrative Assistant to work with our estate administration team.

Please note that only those candidates who follow our application process will be considered.

About You

You have 2-4 years’ experience working in a professional service environment – law office, financial planning, insurance services, or financial institution, and enjoy working in a fast-paced office and communicating with clients. You have a customer service demeanor and enjoy working with clients. You have excellent attention to detail and superb communication skills both verbal and written. You work well independently but also as part of a team. You are looking for a career and not just a job.

Your duties will include but are not limited to:

• Data entry of client information into our systems
• Printing and preparing documents for signature
• Preparing and sending certified mailings for probate matters
• Preparing and tracking all FEDEX shipments for the Estate Administration department
• Maintaining office records and client files
• Assisting with client billing and generating invoices
• Processing, sorting, and compiling ingoing & outgoing mail
• Receiving mail, scanning, saving to server and alert team as to items received
• Setting up meetings via Zoom including sending links to all parties
• Communicating with clients requesting replenishment of retainers
• Providing information sheets to potential clients and collect forms and other relevant documents prior to intake meeting
• Ensuring attorney has all documents necessary to complete initial client meetings
• Pre-screening all estate administration telephone calls and intake emails from website
• Assisting with preparation of Notices to Interested parties for probate petitions
• Assisting with Estate Tax Returns, entering client data into our software
• Assisting Attorney with Trustee services support

Experience & Qualifications:

• 2-4 years’ administrative experience
• Associate or bachelor’s degree preferred
• Strong written and verbal communication skills
• Excellent listening skills
• Extreme attention to detail
• Ability to multitask and work on short-term and long-term projects simultaneously
• Mac user is a MUST
• Proficient in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat
• Willing to become a notary

To apply for this unique position, please submit a detailed resume and a cover letter telling us why you are searching for a new position and why you are the best candidate. You should also complete the Indeed assessment that will be sent to you.

Applications will only be accepted through this site. No agencies please.

Thank you for your interest in our firm. We will be contacting those candidates we feel may be a fit for our firm.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Cambridge, MA 02142: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 2 years (Preferred)
• Mac OS: 1 year (Required)

Work Location: In person

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