Administrative Assistant
Full Time
Pembroke, NC 28372
$31,200 - $36,177 a year
Posted Today
Job description
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Position Details
Position Information
Division
Academic Affairs
Department
School of Business
Working Title
Administrative Secretary - 2707
Vacancy Type
Probationary Permanent Full Time
Min T/E Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
FTE
1
Position Overall Competency Level
J
Salary Range
$31,200 - $36,177
Hiring Range
$31,200 - $36,177
Position #
2707
FLSA Status
Non-Exempt
Months per year
12
Work Schedule =e.g. 8-500
8:00 a.m. - 5:00 p.m.
Work Schedule Type
First Shift
Primary Purpose of Organization Unit
The School of Business changes lives through education. It prepares students for careers in accounting, economics, entrepreneurship, finance, international business, management, marketing, financial services and supply change management.
Primary Purpose of Position
Supports the Dean, the Associate Dean, and the department Chairs in the School of Business by interacting with students, Business faculty and others.
Job Description
Established in 1887 as a school for the education of American Indians, The University of North Carolina at Pembroke serves a distinctly diverse student body and encourages inclusion and appreciation of the values of all people. Located in the heart of Pembroke, N.C., UNCP boasts an enrollment of 8,200 in 41 undergraduate and 18 graduate programs and offers a personalized learning environment where faculty and staff are dedicated to engaged scholarship, high academic standards, creative activity and public service. Spread over 281 acres, the campus offers a sense of community and belonging-–a place where faculty and staff feel supported, take pride in the university’s mission, and are devoted to excellence in teaching, learning and research, and to developing leaders who make a difference in their communities.
Public contact:
Reports and Records:
Maintaining Files:
Facilities:
Technological Skills:
Mail:
Supervision:
Public contact:
- helps students solve their problems and directs students to the appropriate person, which requires a good understanding of university regulations and procedures relating, for example to academic requirements, registration and drop/add procedures.
- helps faculty members, departmental Chairs, Directors, the Associate Dean, and the Dean. This will require a good understanding of university regulations and procedures relating, for example, to procurement, travel requests, use of state vehicles.
- receives phone calls for the School of Business and directs calls to the appropriate person
- helps plan and conduct the annual Awards Banquet. This will require work outside of normal office hours.
- helps to orient new faculty and helps them with on-boarding paperwork.
- requests teaching materials from publishers for faculty.
- deals with vendors.
- makes hotel reservations and travel arrangements for visiting faculty, speakers, etc.
- because the person in this position is often the first point of contact with students, prospective students and their parents, vendors, administrators, and other departments, the person must have good communications skills, both written and oral, and good written composition skills.
Reports and Records:
- is expected to protect the privacy of students, faculty and staff, and to protect the confidentiality of information pertaining to them.
- enters the class schedules into scheduling software.
- enters registration overrides as requested by the Associate Dean.
- maintains a list of advisees and their advisors and assigns new Business majors to advisors.
- checks prerequisites and reports to students that they will be dropped from classes.
- takes minutes for School of Business meetings, Chairs meetings, and occasionally other meetings, and submits the minutes for revision and approval. Posts approved minutes on an internal School of Business Web site.
Maintaining Files:
- receives syllabi from faculty and stores them.
- receives and scans student evaluation of instruction forms, generates reports from these forms using software, distributes copies of the reports to faculty, and maintains files of the reports.
- checks textbook orders and reminds faculty to submit them on time.
- travel reimbursement forms
- purchase order forms and requests for payment
- equipment requests
Facilities:
- maintains departmental bulletin boards and approves or denies items to be posted on them.
- has master keys for the building and issues keys to appropriate faculty members.
- monitors classrooms to see that boards, desks, computers, projectors, visualizers, and screens are in good repair.
- maintains a supply of pens, whiteboard markers, whiteboard erasers, staples, etc. for faculty.
- reserves classrooms, seminar rooms, and computer labs for meetings and special events.
- monitors the condition of printers, copiers and the FAX machine and sees that they are supplied with paper and toner.
- monitors to condition of the electronic display board in the lobby and calls DOIT for maintenance when necessary.
Technological Skills:
- works comfortably with office software such as MS Outlook, MS Word, MS Excel, MS PowerPoint and Banner.
Mail:
- is responsible for retrieving and distributing incoming mail to the School of Business.
Supervision:
- occasionally oversees work-study office assistants.
Management Preference
Preference will be given to a person with good language skills who has the self-discipline and insight needed to work without direct supervision. Knowledge of Banner would be a positive factor.
Lic or Certification required by statute or regulation
N/A
Posting Information
Job Opening Date
05/15/2023
Job Closing Date
05/29/2023
Posting Category
Administrative Support
Posting Number
SPA00522
Special Instructions to Applicants
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
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