Job description

Administrative Assistant

About the Opportunity

The Greentree Group employees are truly valued and treated with respect. You’ll be working with an outstanding team with an impressive track record. We need a talented individual to fill the potential role of Administrative Assistant in support of the 711th Human Performance Wing, the Airman Systems Directorate (RH), and the United States Air Force School of Aerospace Medicine (USAFSAM) in the Wright-Patterson AFB, Ohio area. In this position, the successful candidate will be responsible for, but not be limited to:

• Assist in the support of the day-to-day management of 711 HPW contractual requirements.
• Maintenance of comprehensive data repositories on critical management information, activities, and analysis related to assigned projects via a working knowledge of 711 HPW & USAFSAM programs.
• Support automated data activities utilizing Government systems.
• Provide other administrative and monitoring support as required to Contracts Program Managers (CPM), Contracting Officer Representatives (COR) and/or Contracting Officers (CO) in daily operations associated with establishment, maintenance and oversight of contracts/task orders.
• Receive and process invoices and monthly status reports for 711 HPW contracts and task orders. Review invoices and reports for appropriateness, and if necessary, research and correct discrepancies or refer to the appropriate Contracts Program Manager.
• Establish and update project records for 711 HPW/OMP contracts/task orders in the Project Tracking System (PTS). Ensure that project records are up to date. Generate reports from PTS as required.
• Post and update all procurement and tracking spreadsheets.
• Request documentation for contract close out. The contractor shall inventory all physically complete/expired contracts and reconcile any discrepancies. The contractor shall provide status of closeout actions in a Contractor Progress, Status and Management Report.
• Set up new files, distribution of correspondence and assisting with customer inquiries.
• Prepare, copy, fax, and/or scan letters, documents and forms as required for contracts and task orders. Route, track mail and file letters, documents and forms as necessary.
• Support the 711 HPW/OMP Division Chief with quantitative and statistical data.

Minimum Qualifications:

• Proficient with the following applications: Outlook, Word, Excel, PowerPoint, Teams, and Zoom.
• Candidates must be U.S. Citizens and have the ability to pass a National Agency Check Investigation conducted by the US Federal Government.
• Have a signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information.

About the Company

The Greentree Group is a professional services business comprised of talented analysts and problem-solvers who work with clients around the world on programs ranging from start-up business process consulting situations to planning the modernization of major information technology systems. Our people play key roles in developing and executing strategic and tactical plans and who share the challenges and rewards of working for a small company. Our team of experts can tackle the toughest problem and solve it right—the first time! What makes The Greentree Group successful is our outstanding people who hold a spotless record of customer satisfaction. We’re focused on doing business better—to better our client’s business!

The Greentree Group offers an attractive, flexible benefits package and outstanding growth opportunities. For more information on who we are, visit us at www.greentreegroup.com. A National Agency Check (NAC) and/or background check may be required. No relocation is offered with this position.

Greentree is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, or status as a qualified individual with a disability or protected veteran.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fairborn, OH: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Work Location: In person

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