Job description

Serve & Connect is seeking a full-time Operations Administrative Assistant to join our growing organization. This position is vital to the success of our daily operations. The ideal candidate will oversee the organization and efficiency of daily office operations. We are seeking an extremely dependable self-starter who enjoys working with people and collaborating with a team of professionals.

The Operations Administrative Assistant is responsible for providing daily administrative and accounting support to the operations team. An interested applicant will need strong organizational skills, knowledge of standard accounting practices, high attention to detail, and the ability to multi-task within a fast-paced environment.

RESPONSIBILITIES:

• Support Operations team members
• Submit and reconcile accounting reports in a timely manner
• Update and maintain information, relationships, and donor information in CRM System
• Inventory and management of storage unit
• Book travel, maintain calendars, plan meetings, and take notes when requested
• Equipment Management
• CRM data entry, mail merge and manage correspondence
• Work with internal and external staff and vendors to support timely input of invoices, budget, and approval processes
• With guidance implement process documentation and promoting process improvement to align with GAAP, Federal Financial Requirements, and Serve & Connect SOP
• Responsible for ordering supplies, inventory, and management of supplies
• Assist with monitoring grant timelines and timely donor communications
• Company vehicle maintenance and management
• Assist with implementation of fundraising events, including Illuminight
• Other duties as assigned

QUALIFICATIONS:

An ideal candidate will:

• Have strong organizational skills with an ability to multitask
• Excellent time management skills and ability to prioritize a task
• Be a team player
• Advanced analytical skills and attention to detail down to the penny
• Knowledge and comfortable use of Quickbooks and Excel along with MS Office Suite products
• Have strong written and verbal communication skills
• Have an exceptional attitude with the public, willingness to be the point of contact for external and internal office issues
• Working knowledge of
• Be an out-of-the-box thinker
• Ability to help others in a team environment to achieve a unified goal

Preferred qualifications include at least two years professional experience related to:

• Administrative Office Support
• Accounting

About Serve & Connect: Serve & Connect is a South Carolina nonprofit organization with the mission of fostering positive change through sustainable police-citizen partnerships. We envision a future where police and citizens are working together as one community to address root causes of crime and promote safety so everyone thrives. We do not believe in us vs. them and seek to develop a new pathway for police and citizens to work together to tackle significant community challenges and promote healing and thriving. We were founded by Kassy Alia Ray in memory of her husband, Greg Alia, a police officer who was killed in the line of duty in 2015.

Serve & Connect Values

Serve & Connect is deeply grounded in our organizational guiding principles:

• Empathy: Practice deep listening and seek to understand your teammates and all of our partners. Lean into courageous conversations that will build honest, open, and respectful collaboration.
• Humility: Celebrate the successes of your teammates and our partners. Give credit to others. Be open to your own strengths and limitations. Embrace failing forward moments as opportunities to learn and grow. Be open to learning from others’ unique gifts, perspectives, and experiences.
• Collaboration: Support and encourage your teammates to foster effective problem-solving. Allow your ideas and plans to be expanded and enhanced by others’ perspectives to increase mutual success. Elicit input in a way that fosters creativity and inclusion with the goal of magnifying impact.
• Solutions-focused: Embrace open dialogue and engage the power of your teammates and partners to help overcome challenges and roadblocks. Tackle problems thoughtfully in a way that drives solutions. Be willing to step outside of your comfort zone to take on new challenges and skills that foster success in projects and initiatives.
• Strategic: Make commitments carefully and keep them. Hold yourself accountable first, others second. Clearly communicate expectations. Establish a track record of getting the right things done.
• Authenticity: Practice vulnerability with team members. Speak from your truth in a way that respects other people’s truth. Lean into conflict in a way that seeks mutually beneficial resolutions. Adapt collaborative projects to embrace the way others’ work. Support teammates when they show up authentically and meet them where they are.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This commitment applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Columbia, SC: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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