Job description
Position:
Administrative Assistant to TCU Catholic Campus Ministry
Date Revised: August 22, 2022
Reports to: Director of Campus Ministry
Location: TCU Catholic Newman Center
2704 West Berry St.
Fort Worth, Texas 76109
www.fwdioc.org/employment
General Position Summary: Assist the Director of Campus Ministry administratively by providing support in maintaining records, organization, and planning campus ministry activities.
Principal Accountabilities:
Greet visitors and answer phone calls graciously and in a professional manner.
Assist and/or lead short-term projects and initiatives at request of the Director.- Respect the need for confidentiality and sensitivity of information.
- Have a proven ability to exercise good judgment in recognizing the scope of authority.
- Developing and maintaining spreadsheets, databases, and mailing lists.
- Organize documents for Director of Campus Ministry approval and maintain a record of expenses.
- Assist the Director of Campus Ministry for meetings, events and any other activities offered by the office. Including coordinating and publicizing meeting logistics and registration for student events. Ensure that set up and take down activities necessary for all events are performed.
- Organize and maintain the volunteers' contact and required trainings (including Safe Environment) within the ministry.
- Manage and purchase food and supplies following the budget under direction of the Director.
- Assist with the upkeep and operation of the Newman Center.
- ensure that all altar linens used for Mass are cleaned and pressed.
- Assist Director in serving as point of contact for communications with TCU Office of Religious and Spiritual Life as well as the Faculty Advisor.
- Responsible for all other projects, tasks, etc., as assigned.
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.
- The ability to lift up to 35 pounds is required to set up rooms for classes and carry books, packages, or supplies.
- Significant amount of time regularly spent answering and speaking on the telephone and corresponding via email to individuals internal and externally.
- The working hours for this position are flexible based on the TCU Academic Calendar. Evening and weekend hours will be required.
Travel Requirements:
- Limited travel may be required to locations within the Metroplex.
Education and Experience Preferred:
- Associates degree or greater in related field
- Office management and administration
- Computer literacy in Microsoft Office Suites
Knowledge and Skills Preferred:
- Active practicing Catholic in good standing with the Catholic Church
- Bi-lingual fluency in speaking, reading, and writing English and Spanish, preferred
- Excellent communication/presentation.
- Organizational, facilitation, research and process skills.
- Proficiency in time management and record keeping.
- Must have a valid driver’s license and have the ability to use one’s own vehicle (mileage is reimbursed) for business travel.
FLSA Designation: Non-Exempt
Full Time
caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.