Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application.

Under direct supervision of the Finance Controller, Senior Accountant, or Procurement Manager to perform or provide direct support to a variety of general accounting and clerical functions including, but not limited to, the following: processing of payroll, including timesheet review and reconciliation; processing and filing of accounts payable invoices and checks; monthly processing of manual general ledger journal entries; assist with data entry and miscellaneous clerical duties for procurement; distribution of bid documents; data gathering; placing of orders; maintain files and a variety of department records; and provide support to the Finance Department as needed.

These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.

Accounts Payable:

• Perform regular accounts payable activities, including invoice receipt, analysis, coding to the purchasing system and general ledger, and warrant issuance.
• Investigate and resolve invoice discrepancies by contacting vendors and/or City personnel.
• Matching of documents and data coding of vendor invoices for data entry.
• Accurately file purchasing, accounts payable, and general accounting records and documents.
• Prepare or assist in preparing regular sales tax returns to the state.
• Perform other duties and support as assigned.

General Accounting, Bookkeeping, and Administrative:

• Perform regular bookkeeping functions as assigned by the Finance Controller or Accountant.
• Prepare routine monthly bank reconciliations.
• Perform daily cash reconciliation.
• Assist with year-end procedures, including the calculation and journal entry preparation of accruals related to outstanding City obligations, including, but not limited to, compensated absences, depreciation schedules, and interest due on outstanding debt.
• Perform accurate data entry on a variety of accounting, billing, and other computer programs involving numeric and text entry.
• Assist with the analysis of accounting records and prepare a variety of routine journal entries for review by the Finance Controller or Senior Accountant.
• Compile data for a variety of periodic reports for governmental agencies.
• Compile documentation for fixed asset records.
• Perform job costing tasks as assigned by the Finance Controller or Senior Accountant.
• Assist with accounts receivable when requested or assigned.
• Perform other duties and support as assigned.

Knowledge of:

• Generally accepted accounting principles including, account reconciliation and journal entry preparation.
• Cost accounting.
• Computer operations.
• Modern office practices, procedures, equipment and standard clerical techniques.
• Microsoft Excel or comparable spreadsheet program.
• Fundamental payroll procedures and processes.

Ability to:

• Perform arithmetic and mathematical calculations rapidly and accurately (i.e. fractions, percentages, and pro-rations).
• Understand and carry out oral and written instructions.
• Prepare basic journal entries for review and approval by the Finance Controller.
• Work under pressure to meet established deadlines.
• Operate office and mailroom equipment.
• Perform data entry for extended periods of time.
• Maintain harmonious and cooperative working relationships with other City employees and the public.
• Lift up to 40 pounds.

Experience:

Experience in a computerized accounting, bookkeeping, or electronic billing environment. Full-charge bookkeeper and accounts payable experience preferred.

Education:

Graduation from high school or GED. Additional college level coursework in business, accounting, computer science, or a closely related field preferred.

Necessary Special Requirement:

Possession of a valid Class C California Driver License.