Temporary Academic Services Professional
Job description
University of Colorado Anschutz Medical Campus
School of Medicine- Office of Medical Education
Academic Services Professional Temporary
Job Summary:
This position is responsible for supporting the day-to-day administrative operation of first and second-year medical student curricula. The position will provide on-campus support of daily curriculum sessions, remote support of Zoom learning, and planning support for functions like student scheduling and course material uploads. The School of Medicine is currently undergoing curriculum reform and will have multiple live curriculums starting in the fall.
The individual in this role will be relied upon to establish and maintain effective working relationships with a wide array of staff, faculty, and community partners. Relationship building, follow-up, and regular lines of communication are essential. The successful candidate will possess excellent communication and organizational skills; s/he will also have the ability to successfully manage multiple self-directed projects that may, at times, have competing priorities.
Key Responsibilities:
Course Planning, Development, and Coordination
- Attends planning sessions for curriculum groups to record actionable meeting minutes, collect resources and store them in centralized repositories, and conducts follow-up on action items to ensure their timely completion.
- Confirms session schedules with block coordinators. Builds the course schedule in advance of each course block and ensures it is published to student schedules.
- Schedules activities for legacy and hybrid content to student schedules and ensures information about each session is available to students in a timely and consistent manner.
- Coordinates the scheduling of rooms and event spaces for on-campus curriculum events.
- Creates, sets up, and communicates online learning details for remote learning sessions.
Live Session Set Up and Support
- Provides day or support for various curriculum sessions across the legacy, hybrid, and reformed curriculum.
- Collects necessary resources, course printouts, and other supplies to ensure each session is correctly supplied for student learning.
- Greets guest faculty and assist them in navigating on the campus and finding their assigned rooms.
- Learns IT functions of common learning spaces on campus to provide on-time trouble shooting for faculty and students.
- Assists in the capturing of student attendance, reporting results to faculty leadership as required.
- Attends live Zoom learning sessions and provides administrative support for small group breakouts, recordings, and technical functions (like screen sharing).
Database Entry and Validation
- Manage data entry and data validation processes in support of the Foundations of Doctoring Curriculum and the Preceptor Database
- Enter data from various sources into the Preceptor database with an emphasis on accuracy and consistent data entry practices.
- Will collect data from multiple existing records and assist in consolidating these sources into a master database system.
- Validate existing data in the Preceptor Database by comparing it to publicly available clinical site information and contacting clinics when necessary.
UME Administration
- Develop cooperation and cross-functional teamwork while participating in a group; working toward solutions which generally benefit all involved parties.
- Establish and then document best practices and standard operating procedures relevant to core work responsibilities.
- Support Office of Medical Education events and curriculum sessions as needed.
- Perform other duties as assigned by the Plains and Pillars Curriculum Manager.
- Will be trained in university procurement processes and policies to support the purchasing of necessary supplies for Plains curriculum activities.
General legacy and hybrid curriculum support
- Manages central email inboxes for hybrid and legacy curriculum, addressing inquiries and routing requests as required with an emphasis on timely, high-quality service.
- Actively manages facilitator groups for various curriculum sessions such as Problem-Based Learning. This includes regular session facilitators as well as a pool of substitute facilitators.
- Recruits and maintains a facilitator database in conjunction with course leadership and the School of Medicine Central Office.
- Collaborates with other curriculum content coordinators and faculty to ensure cohesiveness across the student curriculum experience.
Why Join Us:
Undergraduate Medical Education (UME), housed within the School of Medicine’s Office of Medical Education, encompasses medical students first four years of Medical School. UME underwent a curriculum reform and the new curriculum called “Trek” launched July 2021 with the arrival of our first graduating class of 2025. The update of our curriculum is a process that has engaged close to 600 faculty, staff, and students and has been developed through an ongoing process since October 2017. As such, this is an exciting time to join UME and help continue the reformed curriculum’s success. The goal of the reformed curriculum is to educate physicians who are curious, life-long learners with the commitment to serve the profession, our patients and society.
Diversity and Equity Language:
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Compensation and Benefits Language:
For single rate: The hiring rate for this position has been established at $18.00 / hour. The above salary rate represents the University’s good faith and reasonable estimate of the rate at the time of posting.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Temporary employees are only eligible for sick leave benefits. For additional information on University benefits programs, including eligibility, is located at Employee Services.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:
Unit-Specific Exemptions:
Anschutz Campus – Accommodations may be granted for medical or religious reasons.
Consolidated/Central Services Administration – Accommodations may be granted for medical or religious reasons.
The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.
Minimum Qualifications:
- Bachelor’s degree in education administration, business administration, education organization, management, communications, or a related field from an accredited institution.
- Professional experience working in an administrative or education role
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Preferred Qualifications:
- 1-2 years of experience working at a higher education institution.
- Experience working in an academic medical environment.
- Experience working with learning management systems (i.e., Blackboard, Canvas).
- Experience with curriculum management and coordination.
- Experience working within the confines of complex rules, regulations, and accreditation standards.
Knowledge, Skills, and Abilities:
- Proficiency with Microsoft Office software, especially Outlook and Excel.
- Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.
- Displays analytical and critical thinking skills to assist in resolving complex problems. Independently seeks solutions with minimal supervision or external input required.
- Effective and timely communications, with expectations of responses within two business days of email receipt.
- Exemplary organization skills with an ability to work with little supervision independently and as a member of a team.
- Excellent attention to detail with an emphasis on personal accountability.
- Strong customer service disposition; able to effectively de-escalate frustrated or upset stakeholders.
- Must be a quick learner who is able to grasp new concepts and then successfully implement them into core tasks.
- Ability to function with a high level of maturity and awareness for protecting sensitive information.
- Implement process changes to operations resulting from technology enhancements or business changes.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
Applicants must meet minimum qualifications at the time of hire.
Applications are accepted electronically at CU Careers, refer to requisition ID:
When applying, applicants must include:
- A letter of application which specifically addresses the job requirements and outlines qualifications
- A current Resume/CV
- The names, addresses, daytime telephone numbers and e-mail addresses for three professional references, either attached to your resume/CV or uploaded as a separate document
Please do not submit any of your application material (via email) to the job posting contact.
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