Job description

Continental Tanker Tech is a subsidiary of PVS Chemicals, Inc.

Location: CTT-Gary

Job Title: Senior Accounts Payable/Receivable Specialist

Job Description: Maintains proper financial accounting and reporting of the branch utilizing QuickBooks. Supports front office administrative tasks involving those of the Branch Manager, Front Office Supervisor, Shop Supervisors, and Parts Supervisor.

Job Tasks:

· Financial

o Maintain extremely well organized electronic and paper financial files

§ Properly record all incoming and outgoing financial transactions into QuickBooks in a timely and accurate manner

o Conduct all aspects of weekly payroll with the outside vendor

o Send statements to customers monthly

o Maintain all customer tax/sales tax and discount information

o Handle collection efforts

o Conduct all aspects of weekly bills

o Maintain all aspects of accounts payable and accounts receivable

o Coordinate all annual, monthly and quarterly Federal, State and local taxes

§ Withholding taxes

§ Sales taxes

o Prepare key financial statements (Balance Sheet and Income Statement)

§ Conduct and report monthly close-out

o Maintain all aspects of Branch Petty Cash

o Maintain all aspects of Branch Corporate Credit Card

o Handle administration of any I-Pass devices and accounts

o Handle administration and invoicing related to cell tower lease

o Handle administration and payouts relating to the employee referral program

o Monitor all aspects of Branch bank account (Chase Bank)

§ Reconcile account regularly

§ Coordinate Positive Pay reports when issuing checks

§ Handle all deposits into bank account

o Maintain contact with Corporate Treasurer (as needed)

o Works with corporate accounting team (as needed)

· HR

o Assist Branch Manager (as needed)

o Assist Front Office Supervisor (as needed)

o Organize and maintain all employee personnel files

§ Handle all aspects of new-hire paperwork

§ Handle all aspects of benefits per employee

§ Handle all aspects of benefit deductions per employee

§ Handle all aspects of W-2 and 1099 administration

· Front Office (general)

o Assist the Front Office Supervisor (as needed)

§ Assist with answering phone calls

§ Assist with walk-in customers

§ Assist with coordinating repairs for technical/IT related issues

· Assist with copy machine issues

· Assist with credit card machine issues

§ Assist with inventorying and ordering office supplies

o Handle all administration relating to lease trailer fleet

§ Prepare lease agreements

§ Invoice customers

o Handle all administration relating to the Mack truck

§ IFTA

§ IRP

§ MC

§ KYU

o Handle administration relating to the Branch’s certificates

§ State Merchant License

§ State/City New and/or Used Dealer License

o Handle administration relating to registration and license plates of

§ Mack Truck

§ Parts Pickup Truck

§ Lease Trailer Fleet

o Handle all incoming and outgoing mail

o Manage any monies related to vending machines

o Assist with front office cleanliness

§ Assist with disinfecting office common areas multiple times a day (COVID-19 cleaning procedures)

§ Assist with sweeping porch, rugs and overall office upkeep when needed

· Maintenance Operations (as needed)

o Assists Front Office Supervisor administration (as needed)

o Assist Shop Supervisor administration (as needed)

o Assist Branch Parts Supervisor with parts administration (as needed)

o Assists with invoice preparation and distribution (as needed)

o Maintain forms needed for maintenance shop (inspection forms, DOT-related forms, etc.)

o Assist with R-1 maintenance administration

· Customer Relations (as needed)

o Assist with greeting and engaging all walk-in customers (parts purchases or maintenance needs)

§ Assist with completing trailer sign-in for any trailer drop-offs

§ Assist with invoicing (and processing payment) for parts purchases for walk-in customers

o Assist Sr Shop Supervisor with customer relations

§ Assist with customer updates through e-mail/phone

§ Assist with sending test paperwork to customers (as requested)Assist with sending cards to customers (Christmas cards, thank you, reminder, gift, etc)

§ Assist with updating customer contacts within CRM system (ex. Customer Info section within QuickBooks)

Must be able to pass a drug test and background check.

Equal Employment Opportunity Statement

PVS values diversity and is committed to upholding the laws and regulations published by the Equal Employment Opportunity Commission. As an equal opportunity employer, PVS makes all employment-related decisions based upon qualifications, merit and business needs.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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