Job description

GVI, Inc., Federal Government Contractor industry leader, is seeking an experienced Secretary to join our Team in Chantilly, VA!

The Secretary III will perform a wide range of administrative and office support activities for the department and/or managers/supervisors to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling, writing/editing correspondence, emailing, handling visitors, routing callers, record keeping, and answering questions and requests. The Secretary III will also perform a range of general administrative activities, as well as facilities/space management, customer support services, data entry and analysis, resource distribution, acquisition support, and human resources support. Regular, predictable attendance is essential for satisfactory performance.

Regular, predictable attendance is essential for satisfactory performance.

Responsibilities:

• Receive and direct visitors and clients
• Answer, screen and transfer inbound phone calls
• Handle requests for information and data; resolve administrative problems and inquiries
• Prepare and modify documents including correspondence, reports, drafts memos, cables and emails
• Schedule and coordinate meetings/appointments for managers or supervisors; inform manager/supervisor about cancelations or new meetings.
• Coordinate daily activities and/or schedule
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate employee moves or in-bound workstation set-ups
• Prepare statistical reports and manage spreadsheets
• Coordinate travel arrangements; prepares itineraries; input travel authorizations into financial system, and process travel vouchers and records.
• Relay directives, instructions and assignment to executives.
• Maintain hard copy and electronic filing system
• Prepare materials for workshops, conferences, meetings, duplicates/collates.
• Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found in reports.
• Review status, format and process reports for the department.
• Perform routine Audits of Databases and files.
• Provide support to divisional offices in the planning, execution, analysis, and tracking of financial resources.
• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
• Utilize government database systems, word processing software, and presentation software.
• Perform other related and/or administrative duties as assigned.

Requirements:

• High school diploma required; undergraduate degree preferred.
• Minimum of four years of relevant experience.
• Professional demeanor
• Able to work as part of a team or independently with minimal direction.
• Strong oral, written and interpersonal skills; excellent proofreading skills
• Ability to multi-task; detail oriented; be observant and anticipate operational needs
• Good problem solver and able to handle difficult situations
• Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Ability to be flexible and adaptable in a variety of situations
• Must be able to maintain a Secret level clearance and be drug-free

Position located in Chantilly, VA

Apply online at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=55&rid=2948

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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