Scheduling and Purchasing Coordinator
Job description
- 403(b) Retirement Plan with generous company contribution = 8.5% match after one year
- 11 Paid holidays, vacation ( 10+ Full Time), and sick leave accrual up to 90 days
Purpose
To assist in coordinating designated health care staff schedules (CNA) to ensure adequate coverage to meet resident needs and to coordinate purchasing of supplies and equipment used in the Health Care Center and Clinic.
This position is Full Time Monday to Friday from 8am to 4pm.
Essential Functions
- Creates and assists in managing staff schedules by adjusting appropriately and scheduling CNA staff to ensure adequate staff coverage.
- Receives, approves and processes paid time off requests to ensure adequate staff coverage for all shifts, i.e. sick leave, vacation, LOA.
- Checks and approves electronic time sheets, making corrections as necessary with approval from appropriate managers, to ensure staff is paid accurately.
- Monitors attendance records and on-line training, and notifies supervisor of issues.
- Keeps Director of CNA Services and Administrator informed of employee needs and scheduling difficulties.
- Works with DON, Director of CNA Services, and Administrator to schedule floor orientation for new hires, staff meetings and in-service programs for staff.
- Works closely with Human Resources Department to assure compliance with company policies and procedures related to time cards, attendance and various leaves.
- Assists with procurement of supplies and equipment for the Health Care Center/Clinic and assures that an adequate amount of supplies and equipment are on hand.
- Reviews vendor invoices for accuracy and processes invoices for approval by Administrator.
- Verifies receipt of items by comparing items received to items ordered; resolves shipment discrepancies with suppliers.
- Assists with month end inventory for the Health Care Center and Clinic.
- Other duties as assigned by the Arcadia Family of Companies (AFC).
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma and two year post high school education; or one to three months related experience and/or training; or equivalent combination of education and experience.
Certificates, Licenses, and Registrations
N/A.
Required Competencies
Communication Skills
- Communicates well, both verbally and in writing.
- Recognizes the need to speak carefully and professionally as representative of AFC.
- Utilizes discretion and tact for sensitive and confidential matters.
Interpersonal Skills
- Demonstrates sensitivity toward diversity.
- Engages and builds positive relationships with employees and those outside AFC to achieve positive results for our residents.
- Encourages people to work together.
- Accepts suggestions and constructive criticism to strengthen capacity and understanding.
Continuous Learning
- Continues to seek learning opportunities and integrates knowledge into work practice and personal development; shares knowledge willingly with others.
- Works with others to gain knowledge; learn from others’ experiences and expertise.
- Completes necessary training and education to ensure department’s effectiveness.
Productivity/Efficiency
- Performs Essential Functions and Required Competencies with minimal supervision.
- Recognizes own personal and professional limitations and seeks assistance as required.
- Identifies organizes and prioritizes workload, tasks and schedules. Disseminates information to appropriate parties.
- Independently conducts follow ups to ensure timely completion and compliance.
- Understands and summarizes activities and actions into concise data.
- Recognizes situations that require tact, confidentiality or acknowledgement.
- Insights on resources/contacts and attempt to broaden base.
- Acts as a resource person to all staff regarding AFC’s policies and procedures and strives for adherence.
- Uses standard office equipment, including a computer, monitor, printer, telephone, facsimile machine, calculator, copier and shredder. Proficient in computer skills as determined by AFC.
Problem Solving
- Identifies and articulates subjects and issues. Provide suggestions and recommendations that are realistic and practical towards resolution or completion.
- Courteously and professionally works with staff and vendors to resolve problems.
- Analyze problems and develop strategies for resolution.
Computer Skills
Proficiency in using a computer including Microsoft Office Suite (Excel, Outlook. PowerPoint, Word) and other applicable software applications.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee must frequently reach overhead and below waist level. The employee must infrequently lift, carry, push/pull, and/or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
While performing their essential functions, employees are occasionally exposed to the following conditions:
- Air conditioned office environment;
- Indoors without air conditioning;
- Outdoors—all types of weather; and
- Hazardous materials.
The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Reasonable accommodations may be available to individuals with disabilities. Management has the right to add to, revise, or delete information in this description.
Please apply by clicking the “Apply” button
If you do not have a resume or if your resume does not include all employment you have held in the last 10 years, please complete and attach the Employment History form (located at the bottom of the page) to your application for employment. Please note that you must save the document to your computer or device before you upload the file.
Arcadia Family of Companies is comprised of the following non-profit organizations:
Arcadia Retirement Residence
15 Craigside
Arcadia Adult Day Care and Day Health Center
Arcadia Home Health and Home Care Services
Arcadia at Home
Hale Ola Kino by Arcadia
Arcadia Family of Companies is an Equal Opportunity Employer
caravetterealestate.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caravetterealestate.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, caravetterealestate.com is the ideal place to find your next job.