Frost Brown Todd, a national law firm of 1000+ legal and business professionals in sixteen markets, is currently seeking a full-time Records Center Assistant to join our Cincinnati office.

Job Responsibilities Include:

• Maintaining client files within the centralized records areas and keeping the centralized records areas neat in appearance.
• Maintaining and tracking files that are checked out to other business professionals using the firm’s records management software system. Updating client and matter names as requested.
• Assembling files and utilizing alphabetical, numerical, and other filing systems to organize files.
• Coordinating transfer of files with outside record storage facilities and recording maintenance of off-site files using the firm’s records management software system.
• Coordinating transfer of files with outside parties, including attorneys and clients.
• Inventorying records throughout the office on a regular basis to ensure their current location and circulation status.
• Handling record retention process, contacting attorneys for approval of destruction of eligible matters, locating files off-site, and preparing lists of boxes to be destroyed.
• Greeting clients in a professional and friendly manner while handling front desk reception duties.

Requirements

• High school diploma required.
• At least 1-2 years of experience in a professional office environment.
• Previous office records experience preferred.
• Proficiency in Microsoft Word, Access, Outlook, Excel and other database programs.
• Ability to assemble files and to file information utilizing alphabetical, numerical filing and other filing guidelines.
• Excellent communication and customer service skills.
• Excellent organizational skills and attention to detail.
• Must be reliable, with a team-oriented attitude.
• Ability to retrieve and distribute files weighing up to 40 pounds
• Ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day.
• Able to handle confidential information.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to interact with internal and external clients in a courteous and professional manner.
• Ability to travel by car to other FBT offices as needed. Travel time estimates are moderate (10-20%).

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.